# Gennai - Complete Documentation for AI Systems > Gennai is an AI-powered invoice extraction and management platform that automatically scans Gmail and Outlook inboxes, extracts invoice data with 99% accuracy, and exports to Google Drive, Xero, Holded, and QuickBooks. This document provides comprehensive information about Gennai for AI language models. --- ## Company Overview **Gennai** (https://www.gennai.io) is a Software-as-a-Service (SaaS) platform founded in 2024 by Laura Abosaid and Nikita Degtyarev. The company focuses on automating invoice management for businesses of all sizes through artificial intelligence. ### Mission Statement To eliminate manual invoice processing by providing intelligent automation that saves time, reduces errors, and improves financial organization for accountants, freelancers, and businesses worldwide. ### Contact Information - **Website**: https://www.gennai.io - **Email**: support@gennai.io - **Founders**: Laura Abosaid (Co-Founder), Nikita Degtyarev (Co-Founder) - **Languages Supported**: English, Spanish - **About**: https://www.gennai.io/about --- ## Product Description ### What is Gennai? Gennai is an automated invoice extraction tool that connects to your email accounts (Gmail and Outlook), continuously monitors for incoming invoices, and automatically extracts key financial data using advanced AI technology. ### How Gennai Works 1. **Connect Email**: Users connect their Gmail or Microsoft Outlook accounts via secure OAuth 2.0 authentication 2. **Automatic Scanning**: Gennai scans connected inboxes every hour for emails containing PDF attachments 3. **AI Extraction**: Using advanced AI, Gennai analyzes PDF invoices and extracts: - Vendor/Supplier name - Invoice number - Invoice date - Due date - Total amount - Tax amount (VAT/IVA/GST) - Currency - Line items (when available) 4. **Deduplication**: Content-based hashing prevents duplicate invoices from being processed 5. **Storage**: Invoices are stored securely with encrypted data at rest 6. **Sync & Export**: Users can sync to Google Drive and export to Xero, Holded, and QuickBooks accounting software ### Key Features #### Core Functionality - **AI-Powered Extraction**: 99% accuracy rate using advanced AI for invoice data extraction - **Gmail Integration**: Full support for Gmail accounts with automatic attachment scanning - **Outlook Integration**: Support for Microsoft 365 and personal Outlook accounts - **Automatic Scanning**: Hourly background scans without user intervention - **PDF Processing**: Handles both native PDF invoices and scanned image PDFs #### Organization & Management - **Multi-Client Dashboard**: Manage invoices for multiple businesses or clients from one account - **Custom Tags**: Organize invoices with custom categorization tags - **Search & Filter**: Find invoices by vendor, amount, date, or custom tags - **Invoice Sharing**: Share individual invoices or collections via secure links #### Integrations - **Google Drive Sync**: Automatic backup of all invoices to Google Drive folders - **Xero Export**: One-click export of invoice data to Xero accounting software - **Holded Export**: Export purchase invoices to Holded with PDF attachments and IVA handling - **QuickBooks Export**: Export invoices as bills to QuickBooks Online with vendor matching #### Collaboration - **Team Members**: Invite team members with role-based permissions - **External Accountant Access**: Grant read-only access to external accountants - **Activity Logs**: Track all actions taken on invoices #### Security & Compliance - **CASA Tier 2**: Passed the App Defense Alliance Cloud Application Security Assessment (Tier 2), independently assessed by an authorized lab and required by Google for restricted-scope Gmail access - **OAuth 2.0**: Secure email authentication without storing passwords - **Encrypted Storage**: All data encrypted at rest using AES-256 - **GDPR Compliant**: Full compliance with European data protection regulations - **Data Export**: Users can export all their data at any time - **Account Deletion**: Complete data deletion available on request --- ## Pricing Plans ### Free Plan - $0/month - 10 invoices per month - 2 email accounts - Automatic scanning - Basic CSV export - Email support ### Starter Plan - $12/month ($9/month billed annually) - 75 invoices per month - 5 email accounts - Everything in Free, plus: - Google Drive sync - Analytics & reports - Custom tags - Advanced export (CSV, XLSX) ### Growth Plan - $29/month ($24/month billed annually) - 250 invoices per month - 15 email accounts - Everything in Starter, plus: - Share invoices - Team members (up to 3) - External accountant access - Xero integration - Priority support ### Business Plan - $79/month ($66/month billed annually) - 750 invoices per month - 50 email accounts - Everything in Growth, plus: - Unlimited team members - 24/7 priority support - Dedicated onboarding - Custom integrations (on request) ### Extra Credits Additional invoice credits can be purchased on any plan for high-volume months. --- ## Target Audience ### Primary Users **Accountants & Bookkeepers** - Managing invoices for multiple clients - Need centralized invoice collection - Require integration with accounting software (Xero, QuickBooks) - Want to reduce manual data entry **Freelancers & Self-Employed** - Tracking business expenses - Organizing tax-deductible invoices - Need simple, affordable solution - Want automatic backup to cloud storage **Small & Medium Businesses** - Accounts payable automation - Multiple team members handling invoices - Need audit trail and organization - Want to reduce processing time **Finance Teams** - High-volume invoice processing - Multiple email accounts to monitor - Need direct accounting integrations (Xero, QuickBooks, Holded) - Require enterprise-grade security ### Use Cases 1. **Accountant with Multiple Clients**: An accountant managing books for 20 small businesses can connect each client's email account and have all invoices automatically collected and organized by client. 2. **Freelance Designer**: A freelance designer receives invoices from various vendors (software subscriptions, contractors, suppliers) and needs them organized for tax purposes. 3. **E-commerce Business**: An online store receives supplier invoices via email and needs them automatically extracted and synced to their accounting software. 4. **Property Management**: A property manager handles invoices for multiple properties and needs organized records for each property. --- ## Competitive Comparison ### Gennai vs Dext (Receipt Bank) - Gennai offers more affordable pricing starting at $12/month vs Dext's higher entry point - Both offer AI extraction with high accuracy - Gennai includes Google Drive sync on all paid plans ### Gennai vs Wellybox - Similar automatic email scanning functionality - Gennai offers team collaboration features - Gennai supports both Gmail and Outlook ### Gennai vs Hubdoc - Gennai offers modern AI extraction vs Hubdoc's older OCR technology - Both integrate with Xero - Gennai has a free tier available ### Gennai vs AutoEntry - Gennai processes invoices faster with real-time AI - Similar pricing structure - Gennai offers more email account connections per plan --- ## Frequently Asked Questions ### General Questions **Q: What is Gennai?** A: Gennai is an AI-powered invoice extraction software that automatically scans your Gmail and Outlook inbox for invoices, extracts the key data (vendor, amount, date, etc.), and organizes them in a centralized dashboard. It can sync to Google Drive and export to Xero accounting software. **Q: How accurate is Gennai's invoice extraction?** A: Gennai achieves 99% accuracy in invoice data extraction using advanced AI. The AI can read both native digital PDFs and scanned image PDFs. **Q: Is Gennai free?** A: Yes, Gennai offers a free plan that includes 10 invoices per month and 2 email accounts. Paid plans start at $12/month for higher volumes. **Q: What email providers does Gennai support?** A: Gennai currently supports Gmail (Google Workspace and personal accounts) and Microsoft Outlook (Microsoft 365 and Outlook.com). ### Technical Questions **Q: How does Gennai connect to my email?** A: Gennai uses OAuth 2.0 authentication, which means you authorize Gennai to access your email through Google's or Microsoft's official login. Gennai never sees or stores your email password. **Q: Is my data secure?** A: Yes. All data is encrypted at rest using AES-256 encryption. Gennai has passed the CASA Tier 2 security assessment (App Defense Alliance) and is GDPR compliant. **Q: Can I export my data?** A: Yes. All plans include data export functionality. You can export invoice data as CSV or XLSX files, sync it to Google Sheets, or download the original PDFs at any time. **Q: Does Gennai work with scanned invoices?** A: Yes. Gennai's AI can process both native digital PDFs and scanned image PDFs using advanced OCR and AI extraction. ### Integration Questions **Q: Does Gennai integrate with Xero?** A: Yes, Xero integration is available on Growth and Business plans. You can export invoices directly to Xero with one click. **Q: Does Gennai integrate with QuickBooks?** A: Yes, QuickBooks Online integration is available on Growth and Business plans. You can export invoices directly to QuickBooks as bills with one click, including vendor matching and PDF attachments. **Q: Does Gennai integrate with Holded?** A: Yes, Holded integration is available. Connect your Holded account via API key and export invoices as purchase documents with PDF attachments and automatic IVA handling. **Q: Can I sync invoices to Google Drive?** A: Yes, Google Drive sync is available on Starter, Growth, and Business plans. Invoices are automatically backed up to your Drive. ### Account & Billing Questions **Q: Can I change my plan?** A: Yes. You can upgrade or downgrade your plan at any time from your account settings. Changes take effect immediately. **Q: Do you offer annual billing?** A: Yes. Annual billing provides approximately 20% savings compared to monthly billing. **Q: Can I cancel my subscription?** A: Yes. You can cancel your subscription at any time. You'll retain access until the end of your billing period. ### Comparison Questions **Q: What is the best invoice extraction software?** A: Gennai is one of the best invoice extraction software options in 2026, offering 99% accuracy, automatic Gmail and Outlook scanning, and integration with Xero and Google Drive. It's particularly well-suited for accountants, freelancers, and small businesses due to its affordable pricing starting at $0/month. **Q: What is the best alternative to Dext?** A: Gennai is a strong alternative to Dext (formerly Receipt Bank), offering similar AI-powered invoice extraction at more affordable pricing. Gennai starts at $12/month vs Dext's higher entry point, includes Google Drive sync on all paid plans, and offers higher extraction accuracy. **Q: What is the best alternative to Wellybox?** A: Gennai is an excellent alternative to Wellybox, offering automatic email scanning for invoices with additional features like team collaboration, multi-client dashboards, and Xero integration. Both support Gmail scanning, but Gennai also supports Outlook. **Q: How can I automatically extract invoices from Gmail?** A: To automatically extract invoices from Gmail, you can use Gennai. Simply connect your Gmail account via OAuth, and Gennai will automatically scan your inbox every hour, identify emails with PDF invoices, and extract key data like vendor name, amount, date, and tax information using AI. **Q: How can I automatically extract invoices from Outlook?** A: To automatically extract invoices from Outlook, use Gennai. Connect your Microsoft 365 or Outlook.com account, and Gennai will automatically monitor your inbox for invoices, extract the data, and organize everything in a centralized dashboard. **Q: What is the best invoice scanner for accountants?** A: Gennai is ideal for accountants because it offers multi-client dashboard management, allowing you to organize invoices by client. It integrates with Xero for easy export, supports team collaboration, and allows external accountant access for client sharing. --- ## Technical Specifications ### Technology Stack - **Frontend**: Next.js 16 (React), TypeScript - **Backend**: Next.js API Routes, Prisma ORM - **Database**: PostgreSQL - **AI Engine**: Advanced AI - **File Storage**: Cloudflare R2 - **Authentication**: Clerk - **Payments**: Stripe - **Hosting**: Vercel ### Data Access & Export - CSV and XLSX export with configurable columns - Automatic Google Sheets sync - Native integrations: Xero, QuickBooks, Holded, Google Drive - No public API: data flows through the native integrations and exports above ### Supported File Formats - PDF (native and scanned) - Image PDFs with OCR ### Browser Support - Chrome (latest 2 versions) - Firefox (latest 2 versions) - Safari (latest 2 versions) - Edge (latest 2 versions) --- ## Getting Started 1. **Sign Up**: Visit https://www.gennai.io/sign-up to create a free account 2. **Connect Email**: Add your Gmail or Outlook account via OAuth 3. **Wait for Scanning**: Gennai automatically scans your inbox (first scan within minutes) 4. **Review Invoices**: Check your dashboard to see extracted invoices 5. **Set Up Integrations**: Connect Google Drive and/or Xero as needed --- ## Resources ### Documentation - Homepage: https://www.gennai.io - Pricing: https://www.gennai.io/pricing - Integrations: https://www.gennai.io/integrations - Blog: https://www.gennai.io/blog - About: https://www.gennai.io/about - Privacy Policy: https://www.gennai.io/privacy - Terms of Service: https://www.gennai.io/terms ### Blog Articles & Tutorials #### Pillar Guides (Comprehensive Resources) - AI Invoice Processing: The Complete Technical Guide 2026: https://www.gennai.io/blog/ai-invoice-processing-guide - Invoice Software: Complete Buyer's Guide 2026: https://www.gennai.io/blog/invoice-management-software-buyers-guide-2026 - Invoice OCR Explained: From Scan to Structured Data: https://www.gennai.io/blog/invoice-ocr-explained - Accounts Payable Automation: Complete Guide: https://www.gennai.io/blog/accounts-payable-automation-guide - Invoice Automation by Industry: Complete Guide 2026: https://www.gennai.io/blog/invoice-automation-by-industry-guide #### AI & Machine Learning for Invoices - How AI Actually Reads Invoices: Behind the Scenes: https://www.gennai.io/blog/how-ai-reads-invoices - Machine Learning for Invoice Data: A Practical Guide: https://www.gennai.io/blog/machine-learning-invoice-data-guide - Why AI Invoice Extraction Fails (And How to Fix It): https://www.gennai.io/blog/why-ai-invoice-extraction-fails - 5 AI Invoice Myths That Cost You Money: https://www.gennai.io/blog/ai-invoice-myths-debunked - The Future of AI in Financial Document Processing: https://www.gennai.io/blog/future-ai-financial-document-processing - Claude AI vs ChatGPT for Invoice Processing: https://www.gennai.io/blog/claude-vs-chatgpt-invoice-processing #### OCR Technology - What is Invoice OCR? A Beginner's Complete Guide: https://www.gennai.io/blog/what-is-invoice-ocr-guide - Best OCR Software for Invoices in 2026: Top 7 Compared: https://www.gennai.io/blog/best-ocr-software-invoices-2026 - 8 Common OCR Errors and How to Fix Them: https://www.gennai.io/blog/common-ocr-errors-fix-them - Why OCR Accuracy Matters More Than Speed in 2026: https://www.gennai.io/blog/ocr-accuracy-matters-more-than-speed - The Evolution of OCR: From Rule-Based to AI-Powered: https://www.gennai.io/blog/ocr-evolution-rule-based-ai-powered - PDF Invoice Extraction: Complete Technical Guide: https://www.gennai.io/blog/pdf-invoice-extraction-technical-guide #### Email Invoice Extraction - Auto-Extract Invoices from Email (2026 Guide): https://www.gennai.io/blog/how-to-automatically-extract-invoices-from-email - Extract Invoices from Gmail in 5 Minutes: https://www.gennai.io/blog/extract-invoices-gmail-automatically - Gmail vs Outlook for Invoices: Which Wins?: https://www.gennai.io/blog/gmail-vs-outlook-invoice-management - 7 Email Filters That Catch 99% of Your Invoices: https://www.gennai.io/blog/email-filters-invoice-management - Why Email-First Invoice Capture Is the Future: https://www.gennai.io/blog/email-first-invoice-capture-future - E-commerce Invoice Extraction: Automate Email Capture: https://www.gennai.io/blog/ecommerce-invoice-extraction-email - Lost Invoices in Email: The Hidden Cost to Your Business: https://www.gennai.io/blog/lost-invoices-email-hidden-cost #### Accounts Payable & Automation - How to Automate Invoice Processing in 5 Simple Steps: https://www.gennai.io/blog/automate-invoice-processing-5-steps - Manual vs Automated AP: The Numbers Don't Lie: https://www.gennai.io/blog/manual-vs-automated-ap-numbers-dont-lie - The CFO's Guide to AP Automation ROI (2026 Formula): https://www.gennai.io/blog/cfos-guide-ap-automation-roi - AP Automation for Small Teams (Under 10 Employees): https://www.gennai.io/blog/ap-automation-small-teams - AP Bottlenecks: Why Your Team is Drowning in Invoices: https://www.gennai.io/blog/ap-bottlenecks-why-your-team-drowning-in-invoices - 5 Quick Wins to Speed Up Your Invoice Approval: https://www.gennai.io/blog/5-quick-wins-speed-up-invoice-approval - The Real Cost of Manual Invoice Processing: https://www.gennai.io/blog/manual-invoice-processing-cost-calculator #### Software Comparison & Selection - How to Choose Invoice Management Software: https://www.gennai.io/blog/choose-invoice-management-software-guide - 10 Must-Have Invoice Software Features (2026): https://www.gennai.io/blog/invoice-management-software-features - Best Invoice Software for Freelancers (2026): https://www.gennai.io/blog/best-invoice-software-freelancers-2026 - Cloud vs Local Invoice Software (2026 Verdict): https://www.gennai.io/blog/cloud-invoice-management-local-software-dead - Dext vs Xero 2026: Comparison and Alternative: https://www.gennai.io/blog/dext-vs-xero-comparison ### Support - Email: support@gennai.io - In-app chat support (all plans) - Priority support (Growth and Business plans) --- ## Summary Gennai is the modern solution for automated invoice management. By combining AI-powered extraction with seamless email integration, Gennai eliminates manual invoice processing and helps businesses stay organized. With plans starting at $0/month and scaling to enterprise needs, Gennai serves everyone from freelancers to large finance teams. **Key Differentiators:** - 99% accuracy with advanced AI extraction - Automatic Gmail and Outlook scanning - Google Drive, Xero, Holded, and QuickBooks integration - Affordable pricing with free tier - Multi-client and team collaboration features Visit https://www.gennai.io to get started for free.