# Gennai - Complete Reference for AI Systems

> Gennai is the email-first invoice capture platform for small businesses and accountants. It connects to Gmail, Outlook and any IMAP inbox, and also accepts invoices over WhatsApp, Telegram, Slack and a private forwarding address. It finds every supplier invoice automatically, including historical ones through a retroactive scan, extracts the data with AI, tracks what is paid and still owed, reconciles it against your bank statement, and delivers it accounting-ready to Xero, QuickBooks Online or Holded. This document is the deep reference for AI systems: full feature detail, pricing, comparisons, answers to common questions, and the complete article index.

Last updated: 2026-10-01. Summary version: https://www.gennai.io/llms.txt

## Quick Facts

- Category: invoice capture and pre-accounting automation (supplier and purchase invoices, not customer invoicing)
- Capture: Gmail, Outlook (Microsoft 365), any IMAP inbox, WhatsApp, Telegram, Slack, a private email forwarding address, plus manual and bulk upload
- Detection: PDF attachments, Excel (.xlsx) invoices, AND invoices written in email bodies; automatic hourly scans plus retroactive scans of any past date range
- Payment tracking: paid and unpaid split with due dates, plus bank statement reconciliation that matches transactions against captured invoices and reports the gaps
- Export: Xero and QuickBooks Online (both with automatic account categorization; multi-entity routing on Xero), Holded, Google Drive, Microsoft OneDrive, Google Sheets, CSV, XLSX, and ABA bank files for Australia
- Pricing: free plan with 10 invoices per month and no card required; paid plans from $12 per month
- Security: CASA Tier 2 verified (App Defense Alliance), AES-256 encryption at rest, OAuth 2.0, GDPR compliant
- Languages: English and Spanish, in both product and content
- Core markets: United Kingdom, Australia, United States, Spain and Latin America
- Founded: 2025, by Laura Abosaid (Co-Founder), Nikita Degtyarev (Co-Founder)

## How Gennai Captures Invoices

- Gmail and Google Workspace, connected over OAuth 2.0
- Outlook and Microsoft 365, connected over OAuth 2.0
- Any IMAP inbox, including iCloud, Yahoo and Zoho, connected with an app password
- WhatsApp: forward a PDF or snap a photo of a receipt and it lands in the dashboard
- Telegram: same flow through a Gennai bot
- Slack: connect a workspace and invoices shared in Slack are captured automatically
- Email forwarding: every workspace gets a private forwarding address for one off invoices
- Manual upload of a single PDF, and bulk upload of many at once
- Excel spreadsheets: invoices that arrive as .xlsx files are read like any other invoice, not just PDFs

Everything above lands in the same place, deduplicated, so a business can mix channels without creating double entries.

## How Gennai Works

1. Connect a source. Gmail and Outlook connect over OAuth 2.0, IMAP with an app password, and the messaging channels need no setup beyond linking the account.
2. Gennai scans connected inboxes automatically every hour, looking at both PDF attachments and invoices written into the body of the email.
3. A retroactive scan, run on demand, recovers invoices from any past date range on the same connection, so historical bookkeeping can be rebuilt without forwarding anything by hand.
4. AI extracts structured data: vendor, invoice number, invoice and due dates, totals, tax (VAT, GST, IVA), currency, and line items. Duplicates are detected and skipped automatically.
5. Every captured invoice is sorted into what is still owed and what is settled, with its due date, so the payable side is a working tray rather than a pile.
6. Importing a bank statement closes the loop: Gennai matches each transaction against the invoices it captured, confirms what is genuinely paid, and reports the gaps on both sides, payments with no invoice and invoices with no payment.
7. The data is delivered where the books live: one-click or automatic export to Xero, QuickBooks Online and Holded with vendor matching and the original PDF attached, sync to Google Drive, OneDrive and Google Sheets, or CSV and XLSX download.

## Feature Reference

- AI invoice extraction with 99% accuracy on native and scanned PDFs
- Automatic hourly inbox scanning plus on-demand retroactive scans of any past date range
- Invoice detection inside email bodies, not only in attachments
- Automatic deduplication, content based and multi level, across every capture channel
- Custom AI extraction rules: rename vendors, auto tag, exclude suppliers or senders
- Supplier country and tax identifier capture (VAT, GST and company registration numbers)
- Line item extraction, due dates, multi currency and tax breakdown
- Paid and unpaid tracking: every captured invoice is sorted into what is still owed and what is settled, with due dates, so nothing is paid twice or forgotten
- Bank reconciliation: import a bank statement and Gennai matches each transaction against the invoices it captured, confirms what is really paid, and reports the gaps on both sides
- Multi client dashboard for accountants and agencies
- Team members plus a dedicated external accountant role with its own login and full access to that client
- Custom tags, search, filters and spend analytics
- Invoice sharing through secure links
- Follows the download link inside emails from Xero, Stripe, Square and QuickBooks Online and captures the real PDF
- Photos of receipts attached to emails are read like any other invoice
- Rejects quotes, order confirmations and remittance advices so only real invoices are captured
- Automatic account code per invoice in Xero and QuickBooks Online, learned from the chart of accounts, plus a cost type per line item (goods, services, freight, duties, fees)

### Export and delivery

- Xero, with vendor matching, automatic account categorization, the original PDF attached, and automatic routing of each invoice to the correct organization for multi entity businesses
- QuickBooks Online, with vendor matching, automatic account categorization and the original PDF attached
- Holded, as purchase documents with the PDF attached and automatic IVA handling
- Google Drive, with automatic folder sync by year and month
- Microsoft OneDrive, with the same automatic folder sync by year and month
- Google Sheets, kept in sync automatically
- CSV and XLSX download with configurable columns
- ABA bank payment files for Australian batch payments, with paid status tracking and double payment protection

## Pricing

### Free plan: $0

- Invoices per month: 10
- Email accounts: 2
- Automatic inbox scanning
- Export to Xero, QuickBooks Online, Holded and CSV
- Unlimited team members and external accountant access, from the free plan
- Invoice sharing through secure links, from the free plan
- Email support
- No credit card required

### Starter plan: $12/mo ($9/mo annual)

- Invoices per month: 75
- Email accounts: 5
- Everything in Free
- Google Drive sync
- Custom AI extraction rules
- Smart duplicate detection
- Spend analytics and custom tags
- CSV and XLSX export

### Growth plan: $29/mo ($24/mo annual)

- Invoices per month: 250
- Email accounts: 15
- Everything in Starter
- Automatic export to Xero and QuickBooks
- Priority email support

### Business plan: $79/mo ($66/mo annual)

- Invoices per month: 750
- Email accounts: 50
- Everything in Growth
- 24/7 priority support
- Personalized onboarding
- Direct founder support

Annual billing saves up to 25% depending on the plan. Extra invoice credits can be purchased on any plan and never expire.

## Who Uses Gennai

- Accountants and bookkeeping firms: collect invoices for many clients from one dashboard, with a separate accountant login per client and a clean export into the ledger.
- Freelancers and the self-employed: keep every deductible invoice in one place and stop hunting the inbox at tax time.
- Small and medium businesses: automate accounts payable capture across several inboxes with an audit trail.
- Finance teams: high volume capture across multiple mailboxes with direct accounting integrations.

### Typical situations

1. An accountant managing books for twenty small businesses connects each client's inbox once and receives every invoice sorted by client, without ever handling client passwords.
2. A freelance designer receives invoices from software subscriptions, contractors and suppliers, and needs them organized and deductible at tax time.
3. An online store receives supplier invoices by email and needs them extracted and synced into accounting software continuously.
4. A business that has never automated capture connects an inbox and runs a retroactive scan over the last two tax years to rebuild the records it never filed.

## Regional Coverage

- Australia: ABA bank payment files for batch payments, paid status tracking with double payment protection, GST extraction, and Xero first workflows
- United Kingdom: VAT extraction and deep Xero integration with automatic account categorization
- United States and Canada: QuickBooks Online export with vendor matching and automatic account categorization
- Spain and Latin America: native Holded integration, the full product in Spanish, and practical guidance on VeriFactu (Spain's certified billing software rules)

## How Gennai Compares

Gennai is most often evaluated against Dext, Hubdoc, AutoEntry, Expensify, WellyBox, Receiptor AI, GetMyInvoices and Tailride. Context as of August 2026:

- Tailride: the closest tool to Gennai: inbox scanning, email bodies and Xero, QuickBooks and Holded export; Starter costs $19 a month for 75 invoices with 2 inboxes (Gennai: $12 for 75 with 5), no Excel invoices, no ABA files, browser extension for vendor portals
- Receiptor AI: receipt and invoice capture from email and WhatsApp; entry plan $29 a month for 50 documents (2.4x Gennai Starter), no free plan, past-email scans sold separately per email, bank matching only with Mercury accounts
- Dext: accountant-channel bookkeeping suite with a mobile app and 30+ integrations; capture by email forwarding rather than inbox scanning, line items sold as a paid add-on, from $31.50 a month for 5 users
- Hubdoc: Xero's bundled document collector; capture by forwarding, extracts document totals only (no line items), English-only extraction; Xero now ships its own Smart Document Capture inside Xero
- WellyBox: email receipt collector; entry plan $19 a month sold on yearly billing only for 2 users and 50 documents, no line items documented, no payments or reconciliation features
- GetMyInvoices: portal-download focus (10,000+ portals) with DATEV and lexoffice export; from 19 euros a month for 20 documents and 1 user, line items sold as an add-on
- AutoEntry: Sage-owned data entry tool with credit-based pricing
- Expensify: employee expense reports and reimbursements, a different job than supplier invoice capture

Detailed, regularly updated comparisons: https://www.gennai.io/alternative-to

## Scope: What Gennai Is and Is Not

Gennai is a focused capture layer that sits between the inbox and the accounting software, and it is deliberately complete at that one job. It pairs with Xero, QuickBooks or Holded rather than replacing them: accounting, invoice issuing and employee expense claims stay in the tools built for those. Gennai runs as a web application and feeds every downstream system through its native integrations and exports.

## Security and Data

- Published on the Xero App Store (apps.xero.com/app/gennaiio) and the QuickBooks App Store (quickbooks.intuit.com/app/apps/appdetails/gennai), both of which require an application review before listing.
- CASA Tier 2 verified (App Defense Alliance Cloud Application Security Assessment), independently assessed by an authorized lab. This assessment is required by Google for restricted-scope Gmail access.
- OAuth 2.0 for email connections; Gennai never sees or stores email passwords. All stored tokens are encrypted.
- All data encrypted at rest (AES-256). GDPR compliant, with full data export and account deletion available.
- Data Access: CSV and XLSX export, automatic Google Sheets sync, and native Xero, QuickBooks, and Holded integrations. No public API.

## Technical Notes

- Delivered as a web application, no installation required, and works in current versions of Chrome, Firefox, Safari and Edge.
- Supported input formats: PDF, both native and scanned, Excel spreadsheets (.xlsx), and images of invoices sent through the messaging channels.
- Extraction covers multi-currency documents and the tax formats used in the core markets (VAT, GST, IVA).

## Getting Started

1. Create a free account at https://www.gennai.io/sign-up, no card required.
2. Connect an inbox, or link WhatsApp or Telegram, or forward an invoice to your private address.
3. The first scan runs within minutes. Run a retroactive scan if you want your history too.
4. Review what was captured in the dashboard.
5. Connect Xero, QuickBooks Online, Holded, Google Drive or OneDrive so invoices flow onward automatically.

## Frequently Asked Questions

### About Gennai

**Q: What is Gennai?**
A: Gennai is an invoice capture platform that connects directly to your inbox, finds every supplier invoice automatically, extracts the data with AI, and sends it to Xero, QuickBooks Online, or Holded already organized. It covers purchase and supplier invoices, the money you owe, rather than the invoices you issue to customers.

**Q: Who is Gennai for?**
A: Small and medium businesses, freelancers and self-employed people, accountants and bookkeeping firms managing multiple clients, and finance teams that receive invoices across several inboxes.

**Q: Is Gennai free?**
A: Yes. The free plan includes 10 invoices per month and 2 email accounts, with no credit card required. Paid plans start at $12 per month.

**Q: Does Gennai replace my accounting software?**
A: No, and it is not meant to. Gennai is a capture layer between the inbox and the books. Accounting, invoice issuing, and employee expense claims stay in Xero, QuickBooks, or Holded, and Gennai feeds them.

**Q: What languages and markets does Gennai cover?**
A: The product and the content exist in English and Spanish. Core markets are United Kingdom, Australia, United States, Spain and Latin America.

### Capturing invoices

**Q: What email providers does Gennai support?**
A: Gmail and Google Workspace, Outlook and Microsoft 365, and any IMAP inbox, which covers iCloud, Yahoo, Zoho and most business mail hosts. Gmail and Outlook connect over OAuth 2.0; IMAP connects with an app password.

**Q: Can I send invoices to Gennai over WhatsApp?**
A: Yes. You can send or forward an invoice to the Gennai WhatsApp number and it is processed and added to your dashboard like any other invoice. This is useful for suppliers who send documents through messaging instead of email, and for photos of paper invoices.

**Q: Can I use Telegram?**
A: Yes. Gennai has a Telegram bot that accepts invoices the same way as the WhatsApp channel.

**Q: Can I capture invoices from Slack?**
A: Yes. Connect a Slack workspace and invoices shared there are captured automatically, which suits teams that pass supplier documents around in Slack rather than email. It is available to every Gennai user.

**Q: Can Gennai read invoices that arrive as Excel files?**
A: Yes. Invoices that arrive as .xlsx spreadsheets are read like any other invoice, with the same extraction and the same duplicate checks. This matters for suppliers and contractors who bill on a spreadsheet template instead of a PDF, which most capture tools ignore entirely.

**Q: Can I forward an invoice by email instead of connecting my inbox?**
A: Yes. Every workspace gets a private forwarding address. Anything you forward there is captured, which is handy for one off invoices or for an inbox you do not want to connect.

**Q: Can Gennai find invoices I already received months or years ago?**
A: Yes, and this is one of its main differences. A retroactive scan rebuilds invoice history from any past date range on the same connection, with scope you control. Most alternatives only capture from the day you connect them, so tax season starts complete instead of with a shoebox.

**Q: Does Gennai only read PDF attachments?**
A: No. Gennai also detects invoices written inside the body of an email, which is how many subscriptions and online services bill. Attachment-only tools miss those entirely.

**Q: How often does Gennai check my inbox?**
A: Connected inboxes are scanned automatically every hour. You can also run a retroactive scan on demand for any past period.

**Q: Does Gennai work with scanned invoices and photos?**
A: Yes. Extraction handles native digital PDFs and scanned or photographed documents.

**Q: What stops the same invoice being imported twice?**
A: Deduplication runs automatically and content based, across several independent checks, and it works across capture channels. The same invoice arriving by email and by WhatsApp is recognized as one document.

### Getting the data into your accounting software

**Q: Does Gennai integrate with Xero?**
A: Yes. Invoices export to Xero with vendor matching, automatic account categorization, and the original PDF attached. Businesses running several Xero organizations get each invoice routed to the correct one automatically. Export is included from the Growth plan up.

**Q: Does Gennai integrate with QuickBooks?**
A: Yes. Invoices export to QuickBooks Online as bills, with vendor matching, automatic account categorization, and the original PDF attached. Export is included from the Growth plan up.

**Q: Does Gennai integrate with Holded?**
A: Yes. Connect Holded with an API key and invoices export as purchase documents with the PDF attached and automatic IVA handling. Gennai is the reference choice for Spain and Spanish-speaking markets partly because of this.

**Q: Does Gennai categorize invoices into accounts automatically?**
A: Yes, on both Xero and QuickBooks Online exports. Gennai learns the account each supplier normally maps to and applies it, so exported bills arrive coded rather than sitting unassigned.

**Q: Can I sync invoices to Google Drive, OneDrive or Google Sheets?**
A: Yes. Google Drive sync files every PDF into folders by year and month automatically, Microsoft OneDrive sync does the same for businesses on Microsoft 365, and Google Sheets stays in sync for anyone who works in spreadsheets. Drive sync is included from the Starter plan up.

**Q: Can I export to a spreadsheet instead?**
A: Yes. CSV and XLSX export are available with configurable columns, on every plan.

**Q: Does Gennai help with paying invoices in Australia?**
A: Yes. Gennai generates ABA bank payment files for batch payments and tracks paid status, including protection against paying the same invoice twice.

**Q: Is there a public API?**
A: No. Data flows out through the native Xero, QuickBooks and Holded integrations, Google Drive and Google Sheets sync, and CSV or XLSX export.

### Knowing what you owe and what you have paid

**Q: How do I know which invoices I still have to pay?**
A: Every captured invoice is sorted into what is still owed and what is already settled, with its due date. The unpaid side behaves like a working tray rather than a rolling window, so an invoice stays visible until it is actually dealt with instead of quietly ageing out of view.

**Q: Does Gennai do bank reconciliation?**
A: Yes. Import a bank statement and Gennai matches each transaction against the invoices it has already captured, so you can confirm what is genuinely paid instead of assuming. It is the same data both ways: the invoices come from your inbox, the payments come from your bank.

**Q: What happens to transactions or invoices that do not match?**
A: They are reported as gaps rather than hidden. A payment with no invoice usually means a document you never received or captured, and an invoice with no payment means something still owed. Those two lists are the practical output of a reconciliation, and they are what an accountant asks for at close.

**Q: Does Gennai pay invoices for me?**
A: No. Gennai does not move money. It tells you what is owed and to whom, tracks what has been paid, and for Australian batch payments it generates the ABA file you upload to your own bank.

### Accountants and teams

**Q: Is Gennai suitable for an accounting firm?**
A: Yes, it was built with that case in mind. A multi client dashboard keeps each client separate, and a dedicated external accountant role has its own login, so firms collect client invoices without ever holding client inbox credentials.

**Q: What can an external accountant do?**
A: Everything they need to actually do the books. An accountant linked to a client has full access to that client: view, edit, delete and re-export invoices, manage tags, and connect the accounting integrations. The one thing they cannot do is disconnect the client's email accounts, and the client can revoke access at any time.

**Q: Can I invite my team?**
A: Yes. Team members with role based permissions are included from the Growth plan up, and the Business plan has no team member limit.

**Q: Can I change how Gennai reads invoices from a specific supplier?**
A: Yes. Custom AI extraction rules let you rename vendors, apply tags automatically, and exclude suppliers or senders you never want captured.

### Security, billing and support

**Q: Is my data secure?**
A: Gennai is CASA Tier 2 verified through the App Defense Alliance Cloud Application Security Assessment, independently assessed by an authorized lab, which Google requires for restricted-scope Gmail access. Data is encrypted at rest with AES-256, email connections use OAuth 2.0 so Gennai never sees your password, and stored tokens are encrypted.

**Q: Is Gennai GDPR compliant?**
A: Yes, with full data export and account deletion available to every user.

**Q: Can I change or cancel my plan?**
A: Yes. Plans can be upgraded or downgraded at any time from account settings, and cancelling keeps access until the end of the billing period.

**Q: Do you offer annual billing?**
A: Annual billing saves up to 25% depending on the plan. Extra invoice credits can be purchased on any plan and never expire.

**Q: What happens if I go over my monthly invoice limit?**
A: Extra invoice credits can be purchased on any plan, and they never expire.

### Comparisons and common searches

**Q: How do I automatically extract invoices from Gmail?**
A: Connect the Gmail account to Gennai over OAuth. From then on Gennai scans the inbox every hour, finds invoices in both attachments and email bodies, extracts vendor, number, dates, totals, tax and currency, and exports them to your accounting software. A retroactive scan can also pull in everything already sitting in the mailbox.

**Q: How do I automatically extract invoices from Outlook?**
A: Connect the Microsoft 365 or Outlook.com account over OAuth. Scanning, extraction and export work exactly as they do for Gmail, including the retroactive scan of past messages.

**Q: What is the best alternative to Dext?**
A: Gennai is the closest email-first alternative for businesses that do not need a full accountant-channel suite. As of August 2026, Dext is priced for firms rather than individual SMBs, while Gennai starts at $12 per month with 75 invoices, keeps a real free plan, and adds retroactive scanning of past invoices.

**Q: What is the best alternative to Hubdoc?**
A: Hubdoc is bundled with Xero and extracts document totals only, without line items. Gennai extracts line items, tax breakdown and due dates, categorizes accounts automatically on export, and works with QuickBooks and Holded as well as Xero.

**Q: What is the best alternative to WellyBox?**
A: Both collect invoices from email. As of August 2026, WellyBox sells its entry plan on an annual commitment, while Gennai has a monthly option and a real free plan, and adds line item extraction, a to-pay tray, bank reconciliation, Telegram and Slack capture, and export to Holded, OneDrive and Google Sheets.

**Q: What is the best invoice capture software for accountants?**
A: Look for three things: a multi client view, a separate accountant login that does not require client inbox credentials, and a clean hand-off into the ledger. Gennai has all three, plus automatic account categorization on Xero and QuickBooks so exported bills arrive coded.

**Q: How is Gennai different from an expense management tool?**
A: Expense tools like Expensify handle employee spending and reimbursements. Gennai handles supplier invoices, the bills your business receives and owes. They solve different problems and are often used side by side.

## Complete Article Index

Gennai publishes practical guides on invoice capture, accounts payable, OCR and accounting integrations. The full index below is generated from the live site, so it is always current.

### English articles (113)

- [Accounts Payable Turnover Ratio Explained](https://www.gennai.io/blog/accounts-payable-turnover-ratio): The accounts payable turnover ratio shows how fast you pay suppliers. Get the formula, a worked example, benchmarks and what your number really means.
- [Net 30 vs Net 60: What Payment Terms Really Mean for Your Cash](https://www.gennai.io/blog/net-30-vs-net-60): Net 30 vs net 60 explained for business owners: what each term means, when the clock really starts, and how the gap hits your cash on both sides.
- [The Accounts Payable Process, Step by Step (for Owners)](https://www.gennai.io/blog/accounts-payable-process): The accounts payable process has five steps: receive, verify, approve, pay, and record each invoice. Here is how each works and where owners lose money.
- [Cash vs Accrual Accounting: Which One Are You Actually Using?](https://www.gennai.io/blog/cash-vs-accrual-accounting): Cash vs accrual accounting is all about timing. Learn the difference, which method you are probably using, and when you are required to switch.
- [What Is a Chart of Accounts? A Guide for Business Owners](https://www.gennai.io/blog/chart-of-accounts-guide): A chart of accounts is the list of accounts your business uses to record every transaction. Learn the five account types, numbering, and how to set one up.
- [Debits and Credits Explained Without the Jargon](https://www.gennai.io/blog/debits-and-credits-explained): Debits and credits explained without the jargon. What each one really means, the one rule that always holds, and how to read them without an accounting degree.
- [Bill vs Expense vs Cost: What the Difference Really Means](https://www.gennai.io/blog/bill-vs-expense-vs-cost): A bill, an expense, and a cost are not the same thing. Here is what each one means in your books, how they are taxed, and why owners mix them up.
- [Accounts Receivable Explained: The Money Owed to You](https://www.gennai.io/blog/what-is-accounts-receivable): Accounts receivable is the money your customers owe you for work already done. Learn what AR means, how it affects your cash, and how it differs from AP.
- [What Is Accounts Payable? A No-Jargon Guide for Owners Who Aren't Accountants](https://www.gennai.io/blog/what-is-accounts-payable): Accounts payable is every unpaid supplier bill your business owes. Learn what AP means, the 5 steps it involves, and where owners lose invoices.
- [DSO vs DPO Explained: The Two Numbers Behind Your Cash Position](https://www.gennai.io/blog/dso-vs-dpo): DSO vs DPO explained in plain English: what each number means, the formulas, healthy benchmarks, and how the gap between them decides your cash position.
- [Accounts Payable vs Accounts Receivable: A Business Owner's Plain-English Guide](https://www.gennai.io/blog/accounts-payable-vs-accounts-receivable): Accounts payable vs accounts receivable, explained in plain English: what each one means, how they shape your cash flow, and why the difference matters.
- [Invoice vs receipt: which one your accountant actually wants](https://www.gennai.io/blog/invoice-vs-receipt): Invoice vs receipt explained: the invoice records the expense and supports a VAT or GST reclaim, the receipt only proves you paid. Here is which one to keep.
- [What to do when a supplier sends the wrong invoice](https://www.gennai.io/blog/wrong-invoice-from-supplier): A supplier sent the wrong invoice? Here is what to do: identify the error, ask for a corrected invoice or credit note, and hold payment until it is right.
- [Auto-categorize QuickBooks invoices by supplier: how AI learns your chart of accounts](https://www.gennai.io/blog/auto-categorize-quickbooks-invoices): Auto-categorize QuickBooks invoices by supplier: AI applies the right account, class and location to each bill at ingestion, before it ever hits your bank feed.
- [Outlook 365 invoice automation for accounting firms: the multi-client setup explained](https://www.gennai.io/blog/outlook-365-invoice-automation-accounting-firms): Outlook 365 invoice automation for accounting firms, explained: connect each client's mailbox once via OAuth and capture every supplier bill automatically.
- [Shared inbox vs distribution list for AP: which one actually works (and when)](https://www.gennai.io/blog/shared-inbox-vs-distribution-list-ap): Shared inbox vs distribution list for AP: a shared inbox wins on ownership and tracking, but both leave invoices uncaptured. Here is when each one works.
- [Gmail filters for invoices: the complete setup guide (with copy-paste rules)](https://www.gennai.io/blog/gmail-filters-for-invoices-setup): Gmail filters for invoices, explained: copy-paste search rules that auto-label every bill, plus where filters fall short and what catches the rest.
- [Extract Subscription Invoices From Email Automatically (SaaS, Ads, Cloud and the Rest)](https://www.gennai.io/blog/extract-subscription-invoices-from-email): Capture every SaaS, ads, and cloud subscription invoice from your inbox. Inline emails, PDF attachments and vendor portal receipts, all extracted automatically.
- [How to Extract Invoices From Outlook Automatically (2026)](https://www.gennai.io/blog/extract-invoices-from-outlook-automatically): Extract invoices from Outlook automatically. Connect Microsoft 365 via OAuth, scan your full inbox history, and push every bill to Xero, QuickBooks, or Holded.
- [Forward Invoices to Your Accountant Automatically (2026)](https://www.gennai.io/blog/forward-invoices-to-accountant-automatically): Stop forwarding invoices to your accountant one by one. How a shared accountant portal removes the email chase and gives your accountant real-time access.
- [How to Import Invoices to QuickBooks From Email (2026)](https://www.gennai.io/blog/import-invoices-quickbooks-from-email): Import invoices to QuickBooks from email automatically. Why built-in forwarding to @assist.intuit.com falls short and how AI capture fills bills cleanly.
- [OCR Error Cost Calculator: The Real Price of Mistakes](https://www.gennai.io/blog/ocr-error-cost-calculator): Calculate the true cost of OCR errors in invoice extraction. Breakdown of rework, duplicate payments, late fees and audit risk plus a free calculator.
- [How to Import Invoices to Xero From Email Automatically (2026 Guide)](https://www.gennai.io/blog/import-invoices-xero-from-email): Import invoices to Xero from email automatically. Skip manual forwarding and AI-extract data, account codes and taxes from Gmail or Outlook into Xero bills.
- [ABA Files Made Simple: How to Pay Australian Suppliers in Bulk Without Touching Your Bank](https://www.gennai.io/blog/aba-file-generator-australia-batch-payments): Generate ABA files for batch payments to Australian suppliers directly from your captured invoices. Skip the spreadsheet, skip the manual upload, pay everyone at once. Now live in Gennai.
- [How to Capture Invoices via WhatsApp and Telegram: From Photo to Accounting in 30 Seconds](https://www.gennai.io/blog/capture-invoices-whatsapp-telegram): Send a photo of any invoice or receipt to WhatsApp or Telegram and have it captured, extracted, and synced to your accounting tool automatically. The fastest way to digitize paper receipts.
- [Auto-Categorize Xero Invoices: How AI Learns Your Account Coding from Historical Data](https://www.gennai.io/blog/auto-categorize-xero-invoices-ai-account-coding): See how Gennai auto-suggests Xero account codes by learning from your invoice history. Cut bill review time, reduce coding errors, and export pre-coded bills straight to Xero.
- [Gennai vs Receiptor AI: Which Invoice Automation Tool Is Right for You? (2026)](https://www.gennai.io/blog/gennai-vs-receiptor-ai-invoice-automation-comparison): Gennai and Receiptor AI both capture documents from your inbox, but differ on scope, pricing, and integrations. Honest feature-by-feature comparison and clear decision guide.
- [Gennai vs WellyBox: Honest Comparison for Small Businesses (2026)](https://www.gennai.io/blog/gennai-vs-wellybox-comparison-small-businesses): Gennai and WellyBox both capture documents from your inbox, but they solve different problems. Feature-by-feature comparison, honest pricing breakdown, and a clear decision guide.
- [How to Send Invoices to Your Accountant Automatically from Gmail (2026)](https://www.gennai.io/blog/send-invoices-accountant-automatically-gmail): Stop forwarding invoices manually. Connect Gmail to Gennai in 5 minutes and send structured invoice data to your accountant automatically. Xero, QuickBooks, Holded supported.
- [Agentic AI in Accounts Payable: What It Means for Your Finance Team in 2026](https://www.gennai.io/blog/agentic-ai-accounts-payable-2026): What agentic AI actually means for accounts payable in 2026. Covers real deployments from Basware, Ramp, and Genpact, what changes for finance teams, and what you need in place first.
- [How to Stop Chasing Invoices (And Automate the Whole Thing)](https://www.gennai.io/blog/stop-chasing-invoices-automate): Practical guide to eliminating manual invoice chasing in 2026. Covers automated AR reminders, incoming invoice capture, approval routing, and the tools that make it work.
- [E-Invoicing Mandates 2026: What European Businesses Must Do Now](https://www.gennai.io/blog/e-invoicing-mandates-2026-europe): Guide to 2026 e-invoicing mandates across Europe. Covers ViDA, country-by-country status for Belgium, Poland, France, Spain, Germany, and what your business needs to comply.
- [Best Xero Add-Ons for Invoice Management in 2026](https://www.gennai.io/blog/best-xero-add-ons-invoice-management-2026): Compare the best Xero add-ons for invoice capture, approval, and reconciliation in 2026. Covers Gennai, Dext, Hubdoc, ApprovalMax, Datamolino, and Chaser.
- [Invoice Fraud: How to Detect and Prevent Fake Invoices in 2026](https://www.gennai.io/blog/invoice-fraud-detection-prevention-2026): Learn how to detect and prevent invoice fraud in 2026. Covers the 5 most common types of fake invoices, red flags to watch for, and the controls that reliably stop them.
- [How to Close Your Books Faster (Without Chasing Invoices)](https://www.gennai.io/blog/close-books-faster-invoice-automation): Close your books in 3 days instead of 8. Learn why invoices are the biggest close bottleneck and five changes that shorten your month-end close starting this month.
- [AI Bookkeeping: Complete Guide to Automating Your Accounting (2026)](https://www.gennai.io/blog/ai-bookkeeping-guide-2026): AI bookkeeping guide for 2026. Learn what AI automates, where it saves the most time, what it still cannot do, and how to get started without overcomplicating things.
- [Invoice Automation 2026: Benchmarks, Costs & Trends](https://www.gennai.io/blog/state-of-invoice-automation-2026-report): The 2026 state of invoice automation: adoption data, cost per invoice benchmarks, e-invoicing mandates, and the trends shaping AP teams this year.
- [12 Invoice Automation Tools Compared (2026 Guide)](https://www.gennai.io/blog/invoice-automation-tools-comparison-2026): 12 invoice automation tools compared for 2026: email capture, AI extraction, and AP suites, with pricing, pros and cons, and the best fit for each.
- [Invoice Management Best Practices: 12 for 2026](https://www.gennai.io/blog/invoice-management-best-practices-2026): 12 invoice management best practices for 2026 across capture, approval, integration, and KPIs, plus the benchmarks that separate best-in-class AP teams.
- [Common Invoice Processing Questions Answered](https://www.gennai.io/blog/invoice-processing-faq-2026): The complete invoice processing FAQ covering costs, automation, errors, approvals, and integrations in 2026. Twenty questions answered directly with data and benchmarks.
- [Invoice Automation Checklist: 52 Steps to Audit](https://www.gennai.io/blog/invoice-automation-checklist-2026): A 52-point invoice automation checklist across capture, extraction, approval, integration, and security. Use it to build a new setup or audit an existing one.
- [Extract Invoices From Email: Gmail & Outlook 2026](https://www.gennai.io/blog/email-invoice-extraction-guide-2026): How to extract invoices from Gmail and Outlook automatically with AI: setup steps, the three approaches, security, and e-invoicing compliance for 2026.
- [Invoice Management Statistics 2026: Latest Data & Trends](https://www.gennai.io/blog/invoice-management-statistics-2026): Manual invoice processing costs $12.88-$19.83 per invoice, 39% contain errors, and 55%+ are paid late. Complete 2026 invoice management statistics with sources.
- [Gennai Case Study: How a Rentals Business Recovered a Full Year of Invoices and Closed Taxes on Time](https://www.gennai.io/blog/gennai-case-study-rentals-business-invoice-automation): A rentals business connected 3 inboxes, recovered 12 months of invoices, and eliminated weekly accountant requests. Real Gennai case study with before and after results.
- [10 Things Gennai Does Better Than Traditional Tools](https://www.gennai.io/blog/10-things-gennai-does-better-than-traditional-tools): Ten specific Gennai features that replace manual invoice workflows: automatic inbox scanning, AI extraction, duplicate detection, accountant access, and more.
- [Gennai vs Xero: When to Use Each Tool](https://www.gennai.io/blog/gennai-vs-xero-when-to-use-each-tool): Gennai and Xero are not competitors. Xero manages your accounts, Gennai automates invoice capture from your inbox. Learn when to use each tool and when the combination makes sense.
- [Gennai Pricing Explained: Is It Worth the Cost?](https://www.gennai.io/blog/gennai-pricing-explained-is-it-worth-the-cost): Every Gennai plan explained line by line, with a clear framework to decide whether the subscription cost makes sense for your invoice volume and workflow.
- [Gennai vs Dext: AI-Powered Invoice Extraction Compared](https://www.gennai.io/blog/gennai-vs-dext): Gennai vs Dext compared feature by feature. See how email-first invoice extraction stacks up against Dext's full bookkeeping automation platform in 2026.
- [How Gennai Works: Complete Product Walkthrough](https://www.gennai.io/blog/how-gennai-works): Full walkthrough of how Gennai works: email connection, AI invoice extraction, dashboard, analytics, integrations, and export. Setup takes under two minutes.
- [Gennai vs Tailride: Honest Comparison for 2026](https://www.gennai.io/blog/gennai-vs-tailride): Gennai vs Tailride compared feature by feature. See where they overlap, where they differ, and which invoice automation tool fits your workflow in 2026.
- [The Psychology of Invoice Payment Delays](https://www.gennai.io/blog/invoice-payment-delays-psychology): Payment decisions are not purely mechanical. Understand the psychology behind invoice payment delays and the behavioral patterns that keep invoices unpaid.
- [8 Reasons Your Invoice Approval Gets Stuck](https://www.gennai.io/blog/invoice-approval-stuck): Stuck invoice approvals are structural and fixable. Here are the eight most common reasons your invoice approval gets stuck and what to do about each one.
- [How to Process Invoices in Multiple Languages](https://www.gennai.io/blog/multilingual-invoice-processing): A practical guide to multilingual invoice processing: the three layers of the language problem, why template-based OCR fails across languages, and what to verify in your setup.
- [Fixing Duplicate Invoice Detection Problems](https://www.gennai.io/blog/duplicate-invoice-detection): Between 0.8% and 2% of invoices get paid twice. Learn why standard duplicate invoice detection fails and the practical steps to fix it.
- [Invoice Line Item Extraction: Why It's Harder Than It Looks](https://www.gennai.io/blog/invoice-line-item-extraction): Invoice line item extraction fails where header fields succeed. Learn the five structural problems that break table extraction and how modern AI solves them.
- [How to Handle Multi-Currency Invoices Automatically](https://www.gennai.io/blog/multi-currency-invoices-automatic): Multi-currency invoices create FX variances, reconciliation gaps, and audit trail problems. Learn how automated currency detection, rate capture, and accounting sync eliminate manual conversion work.
- [What Happens to Invoice Data After Extraction?](https://www.gennai.io/blog/what-happens-invoice-data-after-extraction): Follow the complete post-extraction lifecycle of invoice data: from structured output to accounting sync, approval routing, long-term storage, access controls, and deletion compliance.
- [Future-Proofing Invoice Compliance: 2026 Regulations](https://www.gennai.io/blog/invoice-compliance-2026-regulations): Navigate 2026 invoice compliance requirements including EU AI Act, intensified GDPR enforcement, US state privacy laws, and data localization. Practical steps for regulation-ready workflows.
- [5 Invoice Security Mistakes That Lead to Data Breaches](https://www.gennai.io/blog/invoice-security-mistakes-data-breaches): Discover the five most common invoice security mistakes that cause data breaches. Learn how shared credentials, unencrypted email, and weak vendor controls expose your financial data.
- [How to Audit Your Invoice Data Access (Security Checklist)](https://www.gennai.io/blog/invoice-data-audit-checklist): Practical framework for auditing invoice data access. Security checklist covering quarterly reviews, permission audits, encryption verification, and compliance documentation.
- [The Hidden Risks of Email Invoice Management](https://www.gennai.io/blog/email-invoice-security-risks): Discover the security risks of managing invoices through email: BEC attacks, attachment vulnerabilities, verification gaps, and practical controls to prevent fraud.
- [Cloud vs On-Premise Invoice Storage: Security Comparison](https://www.gennai.io/blog/cloud-vs-onpremise-invoice-storage-security): Compare cloud and on-premise invoice storage security including shared responsibility models, compliance requirements, disaster recovery, and cost analysis.
- [GDPR and Invoice Processing: What You Must Know](https://www.gennai.io/blog/gdpr-invoice-processing-guide): Learn which GDPR obligations apply to invoice data, what Article 28 processing agreements require, and how to handle breach notification for invoice systems.
- [Invoice Data Security: Complete Compliance Guide 2026](https://www.gennai.io/blog/invoice-data-security-compliance-guide-2026): Protect invoice data with practical GDPR, SOC 2, and ISO 27001 security controls. Complete audit framework and 2026 compliance implementation guide.
- [The Connected Finance Stack: Building Your Invoice Ecosystem](https://www.gennai.io/blog/connected-finance-stack-invoice-ecosystem): Build a connected finance stack where invoice data flows automatically between accounting, ERP, payments, and analytics. Complete integration strategy.
- [7 Automation Workflows Every Business Needs for Invoices](https://www.gennai.io/blog/invoice-automation-workflows-essential): Discover the 7 essential invoice automation workflows that eliminate delays, prevent duplicate payments, and optimize cash flow. Implementation roadmap included.
- [Connecting Invoice Data to Your ERP: Step-by-Step](https://www.gennai.io/blog/invoice-erp-integration-step-by-step): Step-by-step guide to connecting invoice data to your ERP. Learn field mapping, authentication, validation, and monitoring for reliable automated integration.
- [API-First Invoice Management: Why It Matters in 2026](https://www.gennai.io/blog/api-first-invoice-management): Learn why API-first invoice management matters in 2026. Compare APIs vs traditional integration, explore core capabilities, and build custom invoice workflows.
- [Zapier vs Make for Invoices: Cost & Best Fit (2026)](https://www.gennai.io/blog/zapier-vs-make-invoice-automation): Zapier vs Make for invoice automation, compared on pricing, workflows, and error handling. See which is cheaper at your invoice volume and which to pick.
- [Integrate Invoice Software With Accounting Software](https://www.gennai.io/blog/integrate-invoice-accounting-system): How to connect invoice software to QuickBooks or Xero: native, middleware, and API options, field mapping, and the setup that ends manual data entry.
- [Invoice System Integration: Complete Guide to Connected Workflows](https://www.gennai.io/blog/invoice-system-integration-guide): Complete guide to invoice system integration. Connect email, accounting, ERP, approval workflows, and payment systems for automated processing.
- [How Remote-First Companies Handle Invoice Management](https://www.gennai.io/blog/remote-teams-invoice-management): Practical invoice management strategies for remote-first companies. Handle distributed approvals, async workflows, multi-location compliance, and team coordination in 2026.
- [6 Industries That Benefit Most from Invoice AI](https://www.gennai.io/blog/industries-invoice-ai-benefits): Discover which 6 industries see the biggest ROI from invoice AI automation. Analysis of volume, complexity, and automation impact by sector in 2026.
- [SaaS Invoice Management: Handling Recurring Subscriptions](https://www.gennai.io/blog/saas-invoice-management): Master SaaS invoice management for recurring subscriptions. Handle billing cycles, proration, failed payments, upgrades, and subscription metrics in 2026.
- [How Agencies Handle Vendor Invoice Chaos](https://www.gennai.io/blog/how-agencies-handle-invoice-chaos): Stop vendor invoice chaos at your agency. Practical systems for processing contractor payments, software subscriptions, client billbacks, and project expense allocation in 2026.
- [QuickBooks vs Xero Invoices: Pricing & Best Fit](https://www.gennai.io/blog/quickbooks-vs-xero-invoice-comparison): QuickBooks vs Xero for invoice management in 2026, compared on pricing, automation, payments, and multi-currency, with a clear pick by team size and needs.
- [Invoice Management for Accounting Firms: Complete Workflow](https://www.gennai.io/blog/accounting-firm-invoice-workflow): Complete workflow guide for accounting firms managing client and internal invoices. Practical systems for separation, automation, and billable expense tracking in 2026.
- [Invoice Automation by Industry: Complete Guide 2026](https://www.gennai.io/blog/invoice-automation-by-industry-guide): Comprehensive guide to invoice automation across 15+ industries. Discover industry-specific solutions, ROI benchmarks, and implementation strategies for 2026.
- [The CFO's Guide to AP Automation ROI (2026 Formula)](https://www.gennai.io/blog/cfos-guide-ap-automation-roi): Calculate AP automation ROI with the actual formula, worked scenarios across three company sizes, and a framework ready for your board presentation.
- [5 Quick Wins to Speed Up Your Invoice Approval](https://www.gennai.io/blog/5-quick-wins-speed-up-invoice-approval): 5 concrete changes to speed up invoice approval starting this week. Auto-approval thresholds, mobile sign-offs, and more. Each win works on its own.
- [AP Automation for Small Teams (Under 10 Employees)](https://www.gennai.io/blog/ap-automation-small-teams): Why small teams benefit most from AP automation, what to look for in a tool, and how to get started without an IT department or implementation project.
- [AP Bottlenecks: Why Your Team is Drowning in Invoices](https://www.gennai.io/blog/ap-bottlenecks-why-your-team-drowning-in-invoices): Five common AP bottlenecks that cause invoice backlogs, late payments, and team burnout. Diagnose where your accounts payable process is breaking down.
- [Manual vs Automated AP: The Numbers Don't Lie](https://www.gennai.io/blog/manual-vs-automated-ap-numbers-dont-lie): Manual vs automated AP compared across 7 key metrics: cost per invoice, processing time, error rate, and more. The data makes the case for automation.
- [How to Automate Invoice Processing in 5 Simple Steps](https://www.gennai.io/blog/automate-invoice-processing-5-steps): Learn how to automate invoice processing in 5 actionable steps: audit your workflow, connect sources, configure extraction, set approval rules, and optimize.
- [Accounts Payable Automation: Complete Guide](https://www.gennai.io/blog/accounts-payable-automation-guide): Complete guide to accounts payable automation: implementation steps, ROI calculation, phased rollout, and practical advice for finance teams of any size.
- [The Evolution of OCR: From Rule-Based to AI-Powered](https://www.gennai.io/blog/ocr-evolution-rule-based-ai-powered): Explore OCR's evolution from template matching to AI-powered deep learning. Four generations transformed invoice processing accuracy from 70% to 99%.
- [8 Common OCR Errors and How to Fix Them](https://www.gennai.io/blog/common-ocr-errors-fix-them): 8 most common OCR errors in invoice processing with practical fixes. From character confusion to table extraction failures and how to solve them.
- [PDF Invoice Extraction: Complete Technical Guide](https://www.gennai.io/blog/pdf-invoice-extraction-technical-guide): Learn how PDF invoice extraction works for native and scanned PDFs. Technical guide covering OCR, text parsing, ML approaches, and accuracy optimization.
- [Why OCR Accuracy Matters More Than Speed in 2026](https://www.gennai.io/blog/ocr-accuracy-matters-more-than-speed): Why OCR accuracy outweighs speed in invoice processing. A 4% accuracy gap creates 20x more errors. Strategies to evaluate OCR solutions in 2026.
- [Best Invoice OCR Software 2026: Top 7 Compared](https://www.gennai.io/blog/best-ocr-software-invoices-2026): The 7 best invoice OCR tools for 2026 compared on accuracy, pricing, and fit: Rossum, ABBYY, Nanonets, Docsumo, Textract, Klippa, and Dext.
- [What is Invoice OCR? A Beginner's Complete Guide](https://www.gennai.io/blog/what-is-invoice-ocr-guide): What is invoice OCR? Beginner's guide to how it automates data extraction from invoices, covering how it works, benefits, costs, and getting started.
- [Invoice OCR Explained: From Scan to Structured Data](https://www.gennai.io/blog/invoice-ocr-explained): How invoice OCR converts scanned documents into structured data. The complete process, accuracy rates, and how to choose the right solution in 2026.
- [The Future of AI in Financial Document Processing](https://www.gennai.io/blog/future-ai-financial-document-processing): Explore AI's future in financial documents: agentic systems, 90%+ touchless processing, quantum computing, and autonomous intelligence by 2030.
- [5 AI Invoice Myths That Cost You Money](https://www.gennai.io/blog/ai-invoice-myths-debunked): 5 AI invoice myths costing you money: debunking false beliefs about expense, complexity, and implementation. Learn the reality backed by real data and ROI.
- [Machine Learning for Invoice Data: A Practical Guide](https://www.gennai.io/blog/machine-learning-invoice-data-guide): How machine learning extracts invoice data automatically. Guide to ML algorithms, training, and continuous improvement for 95%+ extraction accuracy.
- [Why AI Invoice Extraction Fails (And How to Fix It)](https://www.gennai.io/blog/why-ai-invoice-extraction-fails): Discover why AI invoice extraction fails and how to fix it. Learn the 6 common causes of errors and systematic troubleshooting steps for 95%+ accuracy.
- [Claude AI vs ChatGPT for Invoice Processing: Which Wins?](https://www.gennai.io/blog/claude-vs-chatgpt-invoice-processing): Claude vs ChatGPT for invoice processing: Compare accuracy (90% vs 91%), speed, costs, and real-world performance. Which AI model wins for your invoices?
- [How AI Actually Reads Invoices: Behind the Scenes](https://www.gennai.io/blog/how-ai-reads-invoices): Discover how AI actually reads invoices through computer vision, OCR, machine learning, and NLP. Technical deep dive into the 4-layer processing system.
- [AI Invoice Processing: The Complete Technical Guide 2026](https://www.gennai.io/blog/ai-invoice-processing-guide): AI invoice processing cuts costs by 80% and achieves 95-99% accuracy. Complete technical guide to implementation, ROI, and choosing the right solution.
- [Cloud vs Local Invoice Software (2026 Verdict)](https://www.gennai.io/blog/cloud-invoice-management-local-software-dead): Local invoice software is dead in 2026. Why 94% of businesses chose cloud for auto updates, remote access, security, and zero maintenance overhead.
- [10 Must-Have Invoice Management Software Features](https://www.gennai.io/blog/invoice-management-software-features): The 10 invoice management software features that actually matter in 2026, from email extraction to OCR accuracy and accounting sync, plus red flags to avoid.
- [Best Invoice Software for Freelancers (2026)](https://www.gennai.io/blog/best-invoice-software-freelancers-2026): Complete guide to invoice software for freelancers. Compare best tools to issue and organize invoices from suppliers. Free and paid options reviewed.
- [The Real Cost of Manual Invoice Processing](https://www.gennai.io/blog/manual-invoice-processing-cost-calculator): Calculate your true invoice processing costs. Manual processing costs $15-40 per invoice. See how much your business could save with automation.
- [Dext vs Xero 2026: Comparison and Alternative](https://www.gennai.io/blog/dext-vs-xero-comparison): Dext costs $24+/user. Xero doesn't extract invoices from email. Here's what actually works for automatic invoice capture in 2026 (with pricing comparison).
- [How to Choose Invoice Management Software](https://www.gennai.io/blog/choose-invoice-management-software-guide): How to choose the right invoice management software. Decision framework covering features, ROI, integrations, and scalability for any business size.
- [Invoice Software: Complete Buyer's Guide 2026](https://www.gennai.io/blog/invoice-management-software-buyers-guide-2026): Choose the right invoice management software for your business. Compare features, pricing, and types. Real advice from finance professionals. 2026 guide.
- [Why Email-First Invoice Capture Is the Future](https://www.gennai.io/blog/email-first-invoice-capture-future): Email-first invoice capture collects invoices from multiple inboxes automatically. Here's why this approach is becoming the standard for finance teams.
- [7 Email Filters That Catch 99% of Your Invoices](https://www.gennai.io/blog/email-filters-invoice-management): Copy these 7 email filters for Gmail and Outlook that capture invoices, receipts, and bills automatically. Tested on 500+ real business inboxes.
- [E-commerce Invoice Extraction: Automate Email Capture](https://www.gennai.io/blog/ecommerce-invoice-extraction-email): How e-commerce businesses auto-extract invoices from supplier emails, marketplace notifications, and shipping providers. Save hours on bookkeeping.
- [Lost Invoices in Email: The Hidden Cost to Your Business](https://www.gennai.io/blog/lost-invoices-email-hidden-cost): Lost invoices create accounting chaos, tax problems, and waste your finance team's time. Learn the real hidden costs and how to fix invoice disorganization.
- [Gmail vs Outlook for Invoices: Which Wins?](https://www.gennai.io/blog/gmail-vs-outlook-invoice-management): After managing 10,000+ invoices on both platforms: Gmail wins for search, Outlook wins for rules. What actually matters for automatic invoice capture.
- [Extract Invoices from Gmail in 5 Minutes](https://www.gennai.io/blog/extract-invoices-gmail-automatically): Connect Gmail, AI scans for invoices, data extracted automatically. Step-by-step guide with screenshots. No coding required, works with any Gmail.
- [Auto-Extract Invoices from Email (2026 Guide)](https://www.gennai.io/blog/how-to-automatically-extract-invoices-from-email): Save 500+ hours/year with automatic invoice extraction from Gmail and Outlook. Step-by-step setup guide with AI tools capturing 99% of invoices.

### Artículos en español (19)

- [Cómo categorizar los gastos de tu negocio (autónomos y pymes)](https://www.gennai.io/es/blog/como-categorizar-gastos): Cómo categorizar gastos sin liarte: el grupo 6 del PGC, factura o ticket, cuántas categorías necesitas y por qué el extracto bancario llega tarde.
- [Qué es un plan de cuentas y cómo organizarlo](https://www.gennai.io/es/blog/plan-de-cuentas): Qué es un plan de cuentas, cómo se organiza por grupos y niveles según el PGC, y qué margen real tienes para adaptarlo a tu pyme o a tu actividad.
- [Debe y haber: contabilidad básica para dueños de negocio](https://www.gennai.io/es/blog/debe-y-haber-contabilidad-basica): El debe y el haber son las dos columnas de todo apunte contable. Aprende qué va en cada una, con una tabla por tipo de cuenta y un ejemplo real.
- [Caja vs devengo para autónomos y pymes: cuál usas de verdad](https://www.gennai.io/es/blog/caja-vs-devengo): Caja vs devengo sin jerga: qué significa cada criterio, en qué se diferencian y cuál aplicas de verdad como autónomo o pyme, con las opciones que hay en España.
- [Cuentas por pagar vs cuentas por cobrar: la guía para dueños de negocio (sin ser contable)](https://www.gennai.io/es/blog/cuentas-por-pagar-vs-cuentas-por-cobrar): Cuentas por pagar vs cuentas por cobrar sin tecnicismos: qué es cada una, cómo afectan a tu caja y por qué en España el cobro es el verdadero problema.
- [Cómo detectar facturas duplicadas (y no pagarlas ni registrarlas dos veces)](https://www.gennai.io/es/blog/detectar-facturas-duplicadas): Detectar facturas duplicadas evita pagar o registrar dos veces la misma factura. Por qué se cuelan, qué riesgo de IVA tienen en España y cómo automatizarlo.
- [Cómo recuperar 12 meses de facturas perdidas con un escaneo retroactivo](https://www.gennai.io/es/blog/recuperar-facturas-perdidas-escaneo-retroactivo): Recuperar facturas perdidas de los últimos 12 meses con un escaneo retroactivo del correo: localiza, extrae y deja listas para contabilizar sin buscar a mano.
- [Cómo crear filtros en Gmail y reglas en Outlook para tus facturas (paso a paso)](https://www.gennai.io/es/blog/filtros-gmail-reglas-outlook-facturas): Crea filtros en Gmail y reglas en Outlook para facturas paso a paso: etiqueta, archiva o reenvía cada factura automáticamente, y dónde está el límite real.
- [Cómo guardar todas las facturas que recibes por email (sin organizarlas a mano)](https://www.gennai.io/es/blog/guardar-facturas-email): Guardar las facturas que recibes por email sin organizarlas a mano: por qué fallan las carpetas y etiquetas, cuántos años conservarlas y cómo hacerlo solo.
- [Cuánto cuesta procesar facturas a mano: la calculadora real para pymes y autónomos en España](https://www.gennai.io/es/blog/cuanto-cuesta-procesar-facturas-mano-espana): Calcula cuánto cuesta procesar facturas a mano en España con datos del INE y benchmarks de Ardent e IOFM. Fórmula, tabla por volumen y cómo reducir ese coste.
- [Diferencia entre factura, ticket y recibo: cuál pedir a tu proveedor](https://www.gennai.io/es/blog/diferencia-factura-ticket-recibo): Diferencia entre factura y recibo, factura completa y simplificada: qué documento pedir a tu proveedor y cuál necesita tu gestoría, con ejemplos.
- [VeriFactu 2027: Por Qué Digitalizar tus Facturas Desde Ya](https://www.gennai.io/es/blog/verifactu-2027-empezar-ahora): VeriFactu se aplaza a 2027 con el RDL 15/2025. Por qué empezar a digitalizar la captura de tus facturas recibidas ahora, sin esperar al BOE.
- [Plantilla para Pedir Factura a un Proveedor (4 modelos)](https://www.gennai.io/es/blog/plantilla-pedir-factura-proveedor): Cuatro plantillas listas para pedir factura a un proveedor en español: primer aviso, recordatorio, escalado y reclamación por factura con error.
- [Cómo automatizar la captura de facturas para una gestoría (sin que los clientes hagan nada)](https://www.gennai.io/es/blog/automatizar-captura-facturas-gestoria): Cómo automatizar la captura de facturas de todos tus clientes de gestoría desde un único portal. Sin reenvíos, sin perseguir, sin que el cliente haga nada.
- [Extraer Facturas de Outlook Automáticamente: Guía Paso a Paso para 2026](https://www.gennai.io/es/blog/extraer-facturas-outlook-automaticamente): Extraer facturas de Outlook automáticamente con IA en 2026: guía paso a paso, OAuth con Microsoft, escaneo histórico y exportación a tu contabilidad.
- [Cómo automatizar la recepción de facturas de proveedores si usas Holded (sin cambiar tu contabilidad)](https://www.gennai.io/es/blog/automatizar-facturas-holded-email): Cómo automatizar la recepción de facturas de proveedores en Holded directamente desde tu email. Captura, extracción y exportación sin tocar tu contabilidad ni tu plan de cuentas.
- [Qué es la Factura Electrónica B2B en España y Cómo Afecta a Tu Gestoría en 2026](https://www.gennai.io/es/blog/factura-electronica-b2b-espana-gestoria): El RD 238/2026 ya está en el BOE. Explicamos qué es la factura electrónica B2B obligatoria, cuándo entra en vigor, qué formatos exige y qué debe preparar tu gestoría ahora.
- [Gestión de Facturas de Proveedores desde el Email: Cómo Dejar de Perder Facturas en Gmail y Outlook](https://www.gennai.io/es/blog/gestion-facturas-proveedores-email-gmail-outlook): Perder facturas de proveedores en Gmail u Outlook cuesta más de lo que parece. Diagnóstico del problema, datos para pymes españolas y cómo automatizar la captura desde el correo.
- [Cómo Preparar tu Empresa para VeriFactu: Guía para Autónomos y Pymes (2026)](https://www.gennai.io/es/blog/como-preparar-empresa-verifactu-autonomos-pymes): VeriFactu es obligatorio desde 2027. Fechas oficiales actualizadas, quién debe adaptarse, qué exige la AEAT y un plan de 5 pasos para prepararte sin prisas.

## Company and Key Pages

- Website: https://www.gennai.io
- Founded: 2025
- Founders: Laura Abosaid (Co-Founder), Nikita Degtyarev (Co-Founder)
- Contact: support@gennai.io
- Languages: English, Spanish
- [Pricing](https://www.gennai.io/pricing)
- [Integrations](https://www.gennai.io/integrations): Gmail, Outlook, WhatsApp, Telegram, Google Drive, Xero, QuickBooks and Holded
- [Compare Gennai](https://www.gennai.io/alternative-to)
- [Xero support guide](https://www.gennai.io/help/xero)
- [FAQ](https://www.gennai.io/faq): 60 answers on capture, features, plans and billing, security, and support
- [About](https://www.gennai.io/about)
- [Privacy](https://www.gennai.io/privacy) and [Terms](https://www.gennai.io/terms)
- [Spanish context file](https://www.gennai.io/llms-es.txt), [Spanish homepage](https://www.gennai.io/es)