Retroactive scanning
Recover every invoice already in your inbox.
Pick a date range, even a full year back. Gennai scans your email history, finds the invoices you missed, extracts the data with AI and leaves them ready for your accountant or your books.
Start freeFree forever plan available. No credit card required.
How it works
Step 1
Connect your inbox
Sign in with Gmail or Outlook over OAuth 2.0, or add any IMAP inbox. Access is read-only and you can disconnect in one click.
Step 2
Choose any past date range
Select the period you want to recover. Gennai searches your email history and shows you the matching emails before anything is processed.
Step 3
Review the recovered invoices
Each invoice is extracted with AI, deduplicated and filed with the rest: categorized, tracked as paid or unpaid, and ready to export to Xero, QuickBooks Online, Holded or CSV.
When a retroactive scan saves the day
Tax season catch-up
Months of supplier invoices are sitting in your email. Recover the whole year in one scan instead of searching your inbox folder by folder.
A new accountant asks for everything
Onboarding an accountant usually starts with “send me all your invoices”. Run a scan, then share access: the accountant role sees the whole picture without email chains.
Switching from another capture tool
Most capture tools only see what you forward from the day you sign up. With Gennai your history comes with you, because the invoices were in your inbox all along. It is a common reason to switch from tools like Dext or Hubdoc.
Closing the books with gaps
Missing documents at month-end close? Scan the period again and the stragglers are found, extracted and deduplicated automatically.
Frequently asked questions
How far back can a retroactive scan go?
As far as you need. You pick the date range, whether that is last month, last quarter or a full year back, and Gennai searches your email history for that period.
Which inboxes can be scanned retroactively?
The same ones Gennai captures from: Gmail and Google Workspace, Outlook and Microsoft 365, and any IMAP inbox such as iCloud, Yahoo or Zoho.
What happens with invoices Gennai already captured?
Duplicate detection is content-based and runs across every scan and channel, so an invoice that is already in your dashboard is not processed or counted twice.
Do recovered invoices count against my plan?
Each new invoice found uses one invoice from your monthly plan quota. If a recovery is bigger than your plan, extra credit packs are available on any plan and never expire.
Can I review or stop a scan?
Yes. Before anything is processed you see the matching emails and confirm the selection, you can follow the progress live, and you can cancel a running scan at any time.
See how a real business recovered a full year: the rentals company case study