Gennai vs Receiptor AI: Which Invoice Automation Tool Is Right for You? (2026)
Gennai and Receiptor AI both capture documents from your inbox, but differ on scope, pricing, and integrations. Honest feature-by-feature comparison and clear decision guide.
If you have been looking for a tool that automatically captures financial documents from your inbox, you have probably found both Gennai and Receiptor AI in the same search results. That makes sense: both connect to Gmail and Outlook, both use AI to extract data, and both push records to Xero and QuickBooks.
But spending ten minutes on each product page reveals meaningful differences in philosophy, target user, and feature set. Receiptor AI is a broad bookkeeping automation platform built to handle the full range of financial documents that arrive in any inbox: receipts, invoices, bills, refunds, order confirmations, and more. Gennai is narrower and more specialized: it focuses specifically on supplier invoices in a B2B accounts payable workflow, with Holded support and a permanent free plan that Receiptor AI does not offer.
This comparison lays out exactly what each tool does, where each one leads, and which one fits your specific situation. Receiptor AI also competes alongside WellyBox and Tailride in this category.
A note on this comparison: This article is written by Gennai. All Receiptor AI information was verified directly from receiptor.ai (pricing page, homepage and How It Works page) in October 2026. Where Receiptor AI is the stronger choice, we say so. We have not invented or assumed any features or pricing.
1. The core difference in one sentence
Receiptor AI: a broad bookkeeping automation agent that captures receipts, invoices, bills, refunds and order confirmations from email, WhatsApp, iMessage and uploads, then organizes, categorizes and exports them to your accounting tools.
Gennai: a supplier invoice capture and accounting-workflow tool that extracts inbound B2B invoices from Gmail, Outlook, IMAP, WhatsApp, Telegram and Slack, categorizes them, reconciles them against uploaded bank statements (beta) and pushes structured data to Xero, QuickBooks Online or Holded for accounts payable.
The overlap is real: if you primarily receive supplier invoices by email and need them in your accounting platform, both tools do that job. The differences show up in depth of bookkeeping automation, breadth of document types handled, Holded support, retroactive extraction model, and pricing structure.
2. What each tool is built for
Receiptor AI
Receiptor AI describes itself as a bookkeeping automation agent. Its core loop: connect your email or WhatsApp, let the AI extract and categorize all financial documents continuously, and export structured data wherever you need it. The scope is broad by design: the tool handles receipts, invoices, bills, refunds, and order confirmations across a wide range of use cases, from freelancers tracking travel expenses to accounting firms managing client documents.
The Growth plan and above add workspaces, custom automations, legal entity matching, storage export, webhooks, and API, MCP and CLI access, making it a platform that scales from a solo bookkeeper to a multi-client accounting firm. When a document needs context, Receiptor AI can ask a question through WhatsApp or its in-app review queue instead of guessing. Retroactive extraction is a separate one-time purchase: subscriptions cover new email from the day you sign up, and scanning the backlog is priced per email on a published volume scale, quoted before you buy. All plans come with a 14-day free trial but there is no permanent free tier.
Gennai
Gennai is built around one workflow: supplier invoices arrive in your Gmail, Outlook or IMAP inbox as attachments, images or text in the email body, AI extracts the accounting-relevant data (vendor, amount, date, currency, tax, invoice number, line items), and records are pushed to Xero, QuickBooks Online, Holded, Google Drive, OneDrive, or Google Sheets. Invoices can also arrive through WhatsApp, Telegram or Slack, a private forwarding address, or direct upload, one at a time or in bulk. Once your accounting software is connected, Gennai learns from your own previous coding decisions to suggest categories, and it reconciles uploaded bank statements against captured invoices, a feature currently in beta.
Your accountant can get their own login without sharing your inbox credentials. The free plan covers 10 invoices per month with 2 connected inboxes and no card required. Paid plans start at $12/month; automatic export to Xero and QuickBooks Online starts on the Growth plan at $29/month, and the Business plan at $79/month adds personalized onboarding and priority support.
3. Feature-by-feature comparison
| Feature | Receiptor AI | Gennai |
|---|---|---|
| Primary focus | Broad bookkeeping automation: receipts, invoices, bills, refunds, order confirmations | Supplier invoice capture, coding, reconciliation and export for B2B accounts payable |
| Email capture (Gmail / Outlook) | Yes | Yes, read-only connection |
| IMAP support | Yes | Yes |
| WhatsApp capture | Yes | Yes |
| iMessage capture | Yes | No |
| Telegram capture | Not listed | Yes |
| Slack capture | Not listed | Yes |
| Manual upload | Yes, including bulk upload | Yes, including bulk upload |
| Retroactive email scan | One-time Retroactive Scan, priced per email by volume; not included in subscriptions | Included: scan any past date range you choose |
| AI data extraction | Supplier, date, currency, total, tax, document number, line items when available; any language or currency | Vendor, invoice number, dates, currency, subtotal, tax, total, tax IDs, line items; multi-currency |
| Auto-categorization | Yes, against your chart of accounts, using saved decisions and workspace memory; asks a human when unsure | Yes, learns from your own accounting history; AI rules for tags, archiving and exclusions; suggestions can be overridden |
| Duplicate detection | Not listed on its current site | Yes |
| Legal entity matching | Yes, Growth plan and above | Multi-company workflows: invoices organized per company, with rules for entity handling |
| Workspaces / team roles | Workspaces from Growth | Team members and external accountant access |
| Bank statement reconciliation | Not listed; its Xero and QuickBooks workflows can match supported existing transactions inside those systems | Yes (beta): upload a CSV or XLSX statement, matched against captured invoices; no bank connection |
| Xero integration | Yes | Yes |
| QuickBooks Online integration | Yes | Yes |
| Holded integration | No | Yes |
| Expensify integration | Yes, listed as an output | No |
| Automatic export to accounting software | Accounting export included on all plans | Manual export on all plans, Free included; automatic export to Xero and QuickBooks Online from Growth |
| Google Drive sync | Yes, storage export from Growth | Yes |
| Dropbox sync | Yes, storage export from Growth | No |
| OneDrive sync | Not listed | Yes |
| Google Sheets export | Not listed | Yes |
| CSV / PDF / ZIP export | Yes | CSV and XLSX export; PDF download |
| API access | Growth plan ($79/mo) and above, plus webhooks | Not available |
| MCP / CLI access | Growth plan and above | Not available |
| Accountant access | Yes, with a dedicated offering for accountants | Yes, separate login for your accountant |
| Permanent free plan | No, 14-day free trial only | Yes, 10 invoices/month, 2 inboxes, no card required |
| CASA Tier 2 | Previously completed; its FAQ now states the assessment has expired and is not presented as current | Yes, verified through the App Defense Alliance |
| Multi-language support | Yes | Yes |
| Mobile app | Web app plus WhatsApp and iMessage for capture; unlimited mobile scanners on all plans | Web app plus WhatsApp, Telegram and Slack for capture |
4. Pricing comparison
| Plan tier | Receiptor AI | Gennai |
|---|---|---|
| Free / permanent entry | None, 14-day free trial on all plans | Free plan: 10 invoices/month, 2 inboxes, no card required, no time limit |
| Entry paid plan | Starter: $29/month. Unlimited email accounts and mobile scanners, accounting export, forward export, built-in automations, memory. Includes 50 documents, 500 items checked, 50 agent queries and 1 accounting connection per month | Starter: $12/month billed monthly, or $9/month billed yearly ($108/year): 75 invoices/month, 5 inboxes |
| Mid-tier plan | Growth: $79/month. Everything in Starter plus storage export, custom automations, workspaces, legal entity matching, API, MCP, CLI and webhooks. Includes 250 documents, 2,500 items checked, 250 agent queries, 2 accounting connections and 1 export destination | Growth: $29/month billed monthly, or $24/month billed yearly ($288/year): 250 invoices/month, 15 inboxes, automatic export to Xero and QuickBooks Online |
| Higher tier | Scale: $199/month. Includes 1,000 documents, 10,000 items checked, 1,000 agent queries, 5 accounting connections and 3 export destinations. Enterprise on custom pricing | Business: $79/month billed monthly, or $66/month billed yearly ($792/year): 750 invoices/month, 50 inboxes, personalized onboarding, priority support. Custom pricing above 750 invoices/month |
| Annual discount | 10% on quarterly billing; 2 months free on yearly billing | Up to 25% on yearly billing |
| Retroactive scan | Separate one-time purchase, priced per email: from $0.025 per email up to 1,000 emails down to $0.012 per email above 50,000, quoted before purchase. Not included in subscriptions | Included on every plan; choose the date range. Yearly plans unlock the full annual invoice allowance on day one, which suits a backlog scan |
| Overage handling | $0.04 per extra document, $0.03 per extra item checked, $0.01 per extra agent query, $12 per extra accounting connection, $5 per extra export destination | Credit packs on every plan, Free included: from $5 for 20 invoices up to $59 for 500. Credits never expire and are used after the monthly allowance |
Receiptor AI also bills per extra document ($0.04), per extra item checked ($0.03), per extra agent query ($0.01), per additional accounting connection ($12) and per additional export destination ($5), and it prices the historical backlog as a separate per-email purchase. Gennai uses credit packs for overages (from $5 for 20 invoices) which never expire, and the retroactive scan draws on the same allowance.
5. Where Receiptor AI wins
Receiptor AI is the right call in a number of situations, and it is worth being specific about them.
Broader document scope
Receiptor AI handles receipts, bills, refunds, and order confirmations in addition to supplier invoices. If you need a single tool that covers your full financial document inbox rather than just AP invoices, Receiptor AI covers more ground.
AI memory and custom automations
Receiptor AI builds memory from your behavior over time, powering automations that route, label, and categorize documents based on your past patterns. The Growth plan also offers custom automations beyond the built-in rules. This is a meaningful advantage for teams with complex, recurring document workflows. When it cannot categorize a document with confidence, Receiptor AI can send a focused question through WhatsApp or its in-app review queue and resume once you answer.
Business entity matching
Receiptor AI's Growth plan includes what it now calls legal entity matching: it identifies which legal entity a document belongs to even when several share one inbox, and applies that entity's own chart of accounts. Gennai organizes invoices per company and lets you set rules for entity handling, but Receiptor AI's automatic entity detection from a shared inbox is more developed.
MCP / CLI developer access
Receiptor AI offers API, MCP (Model Context Protocol), CLI access and webhooks from the Growth plan. Gennai does not offer a public API: its data flows through the native integrations (Xero, QuickBooks, Holded), automatic Google Sheets sync, and CSV/XLSX export. For development teams building custom integrations or AI agent workflows, Receiptor AI has the clear edge here.
One-time retroactive extraction service
Receiptor AI sells retroactive extraction as a standalone one-time purchase, priced per email on a published scale and quoted before you buy, with no subscription required. This suits a business that only needs a single historical catch-up. Note that the reverse is also true: a Receiptor AI subscription covers new email from signup, so if you need both the backlog and ongoing capture, you buy both.
6. Where Gennai wins
Gennai's narrower focus translates into specific advantages for businesses that are primarily dealing with supplier invoices.
Holded integration
Gennai integrates directly with Holded, one of the most widely used accounting platforms among Spanish small businesses. Receiptor AI does not list a Holded integration. For any business or accounting firm running on Holded, this alone is the deciding factor.
Permanent free plan
Gennai offers a genuine free plan with 10 invoices per month and 2 connected email accounts, with no credit card required. Receiptor AI provides a 14-day free trial but no ongoing free tier. For very low-volume businesses or those evaluating before committing, the free plan is a meaningful difference.
Lower entry price for invoice-only workflows
If your workflow is specifically accounts payable — supplier invoices in, accounting platform out — Gennai's Starter plan at $12/month or $9/month on yearly billing handles 75 invoices with 5 email accounts. Receiptor AI's Starter at $29/month covers 50 documents across a broader range. For pure AP automation, Gennai is the more cost-efficient entry point.
Telegram capture
Gennai accepts invoices sent through Telegram and Slack in addition to WhatsApp. Receiptor AI supports WhatsApp and iMessage but does not list Telegram or Slack as input channels.
OneDrive and Google Sheets sync
Gennai syncs to Microsoft OneDrive and pushes extracted invoice data to a live Google Sheet. Receiptor AI routes files to Google Drive or Dropbox from its Growth plan but does not list OneDrive or Google Sheets as output destinations.
Retroactive scanning included in every plan
Gennai lets you scan any past date range on every plan, Free included, drawing on your invoice allowance and credit packs if needed. Receiptor AI's subscriptions cover new email from the day you sign up; recovering the backlog is a separate per-email purchase. If you are starting with months of uncollected invoices, that changes the first-year cost.
Bank statement reconciliation
Gennai reconciles uploaded bank statements against the invoices it has captured, a feature currently in beta. Export the statement from your bank as CSV or XLSX, upload it, and each line is matched against your invoices: payment status updates for the matched ones, and charges with no invoice behind them are flagged as missing documents. There is no bank connection and Gennai never asks for banking credentials. Receiptor AI prepares documents for the ledger and can match supported transactions inside Xero or QuickBooks, but does not list a statement-upload reconciliation of its own.
7. Who should choose which
| Your situation | Honest recommendation |
|---|---|
| You need to capture supplier invoices and push them to Xero or QuickBooks | Either works, both have solid integrations for this core workflow |
| You use Holded as your accounting platform | Gennai, Receiptor AI does not integrate with Holded |
| You need to capture receipts, refunds, and order confirmations beyond just invoices | Receiptor AI, its document scope is broader by design |
| You want a permanent free plan with no card required | Gennai, Receiptor AI offers a 14-day trial only |
| You want the lowest monthly cost for a pure AP invoice workflow | Gennai, Starter at $12/month vs Receiptor AI Starter at $29/month |
| You need AI memory, custom automations, and legal entity matching | Receiptor AI Growth ($79/mo); Gennai offers multi-company organization and rules, not automatic entity detection |
| You need a public API, MCP, CLI or webhooks | Receiptor AI (Growth plan, $79/month). Gennai does not offer a public API |
| You receive invoices via Telegram or Slack | Gennai, Receiptor AI does not list Telegram or Slack |
| You receive documents via iMessage | Receiptor AI, Gennai does not support iMessage |
| You want to sync invoice data to OneDrive or Google Sheets | Gennai, Receiptor AI does not list these as output destinations |
| You are an accounting firm managing multiple clients at scale | Receiptor AI, workspaces and multi-entity management are more developed on its Growth and Scale plans |
| You want a one-time historical scan without a subscription | Receiptor AI, offers standalone retroactive extraction priced per email |
| You need to recover a backlog and keep capturing new invoices | Gennai, retroactive scanning is included in every plan; Receiptor AI prices the backlog separately |
| You need to reconcile bank statements against supplier invoices | Gennai, statement-based reconciliation (beta) |
| You are in the Spanish market using Holded | Gennai, Holded integration and Spanish-language interface |
Your choice comes down to scope. If your need is supplier invoice automation specifically, and especially if you use Holded, Gennai is built for that. If you need a platform that handles your full financial inbox across document types with richer automation logic, Receiptor AI is the broader tool. You can see how Gennai handles the supplier invoice workflow in detail in the complete product walkthrough, or try the free plan to process your first invoices without a commitment. For a broader view of all tools in this category, see our full 2026 invoice automation tools comparison.
Try Gennai free, no card required. Connect Gmail or Outlook and start capturing supplier invoices today. The free plan includes 10 invoices a month and paid plans start at $12/month: start here.