How does the Holded export work?

Select the invoices you want to export from your Gennai dashboard, click the ERP export button, and choose Holded. Gennai creates a background job that processes each invoice: it finds or creates the contact in Holded, creates a purchase document with the extracted data, and attaches the original PDF. You can track progress in real time and cancel at any point.

What does Gennai need to connect to Holded?

Gennai connects via the Holded API using your API key. You can find your API key in Holded under Settings > Integrations > API. Gennai encrypts your key with AES-256-GCM and uses it only to create purchase documents, manage contacts, and attach files. You can revoke access at any time by removing the key from your Gennai settings.

Can I cancel an export in progress?

Yes. Every export shows a real-time progress bar with a cancel button. When you cancel, Gennai stops processing new invoices immediately. Invoices already exported to Holded remain there — you can delete them from Holded if needed.

How does Gennai handle IVA and taxes?

Gennai extracts the total amount from each invoice and creates the purchase document in Holded with the correct subtotal. Tax configuration (IVA rate, IRPF, etc.) follows your Holded account defaults. You can adjust tax settings per document in Holded after export.

What happens with duplicate invoices?

Gennai prevents duplicates at two levels. First, it checks its own database to see if an invoice was already exported to Holded. Second, it uses document numbers to identify potential conflicts, avoiding duplicate purchase documents in your accounting.

How does Gennai match contacts in Holded?

Gennai searches for a contact by name. If no match is found, it creates a new contact with the supplier name and NIF/CIF extracted from the invoice. Contact records are cached during batch exports to minimize API calls and speed up processing.

In what status are purchase documents created?

Purchase documents are created as standard Holded purchase invoices ready for review. Your team can verify amounts, contact details, and attached PDFs before confirming them in Holded.

How do I disconnect Holded from Gennai?

You can disconnect Holded from the Integrations tab in your Gennai dashboard at any time. This deletes the stored API key and stops all future exports. Purchase documents already exported to Holded are not affected. You can also regenerate your API key in Holded to revoke access.

Holded Integration

Email to HoldedAutomated

Gennai extracts invoices from your Gmail and Outlook, then exports them as purchase documents to Holded with one click. Contacts, PDF attachments, and IVA handled automatically.

Start Free See Pricing

Holded API KeyAES-256 encryption10 free invoices/month

~3s

Per invoice export

99%

Field accuracy

Manual data entry

Why Manual Invoice Entry into Holded Fails

Most businesses still download PDFs and type data into Holded by hand. Here's why that approach breaks down at scale.

$15-40per invoice processed

The Hidden Cost of Manual Entry

Finance teams spend $15-40 processing each invoice manually: downloading the PDF, opening Holded, creating the contact, entering amounts, and double-checking for errors. At 100 invoices per month, that is up to $4,000 in labor costs alone.

1-4%error rate

Errors That Cascade

Manual data entry has a 1-4% error rate. A wrong amount or mistyped NIF creates reconciliation headaches, delayed payments, and audit flags. Each error takes 15-30 minutes to investigate and correct in Holded.

15-25hper month

Time That Could Go to Analysis

Finance teams spend 15-25 hours per month on data entry: downloading PDFs from email, switching to Holded, creating contacts, entering line items. That is time that could go toward cash flow analysis and vendor negotiation.

How It Works

How Gennai Exports Your Invoices to Holded

1Step 1

Connect Email + Holded

Connect your Gmail or Outlook account for invoice capture, then add your Holded API key. Gennai encrypts your key with AES-256 and uses only the permissions needed to create purchase documents and attach PDFs.

Gmail & OutlookHolded API KeyOne-click setup< 2 minutes

2Step 2

AI Extracts Invoice Data

Gennai scans your inbox automatically for PDF invoices. Gemini 2.5 AI extracts supplier name, NIF/CIF, amount, currency, date, and invoice number from each PDF, regardless of language or format.

Gemini 2.5 AINIF/CIF extraction100+ languages3-layer dedup

3Step 3

One-Click Export to Holded

Select invoices from your dashboard and export to Holded in one click. Gennai creates purchase documents, matches or creates contacts by name, attaches the original PDF, and tracks progress in real time.

Bulk exportContact matchingPDF attachmentReal-time progress

What Gets Exported to Holded

Every invoice Gennai extracts is mapped to the exact Holded purchase document fields. No manual data entry, no copy-paste.

Gennai Data

Supplier Name

Amazon Web Services

Tax ID (NIF/CIF)

B-12345678

Total Amount

1.247,83 EUR

Currency

EUR

Invoice Date

2026-02-15

Invoice Number

FAC-2026-0847

Description

AWS services - February

Holded Purchase Document

Contact

Auto-matchedAmazon Web Services

NIF/CIF

B-12345678

Subtotal

1.247,83 EUR

Currency

EUR

Document Date

2026-02-15

Doc. Number

FAC-2026-0847

Line Item

AWS services - February

Gennai also attaches the original PDF to each Holded purchase document, so your team can verify source documents directly from Holded. Learn more ↗

Built for Finance Teams Using Holded

Every feature designed to eliminate manual work and prevent errors in your Holded accounting.

Smart Contact Matching

Gennai searches Holded contacts by name. If no match exists, it creates the contact automatically with the extracted NIF/CIF and details. Contacts are cached during export to minimize API calls.

Automatic Purchase Documents

Each invoice becomes a purchase document in Holded with correct amounts, dates, currency, and document number. Documents are ready for your team to review and approve.

PDF Attachment

The original PDF is attached to each Holded purchase document automatically. Your team can verify source documents directly from Holded without switching tools.

Multi-Currency Support

Invoices are exported in their original currency. Holded supports multi-currency natively, and Gennai maps currency codes automatically for accurate bookkeeping.

Duplicate Prevention

Gennai checks if an invoice was already exported before sending it again. Two-level deduplication ensures no duplicate purchase documents are created in Holded.

Real-Time Progress & Cancel

Track export progress in real time from your dashboard. See how many invoices have been processed, how many succeeded, and cancel at any point if needed. Export up to 500 invoices per batch.

The Complete Pipeline: Email to Holded

Gennai sits between your inbox and your accounting software. Invoices flow automatically from email to Holded with no manual steps.

Gmail

Outlook

HoldedPurchases + Contacts + PDFs

GmailYour inbox

OutlookYour inbox

HoldedPurchases + Contacts + PDFs

See all integrations |View pricing

Works with Every Holded Plan

Gennai's Holded integration works across all Holded plans that include API access. Connect once, export forever.

Holded Plans with API

Holded Professional
Holded Premium
Holded Enterprise
Any plan with API access enabled

Built for Spanish Market

Spain and LATAM (primary markets)
NIF/CIF tax ID extraction
IVA-ready purchase documents
100+ invoice languages supported

Frequently Asked Questions

Learn More

Feb 18, 2026

QuickBooks vs Xero for Invoice Management

Read

Feb 27, 2026

Connecting Invoice Data to Your ERP

Read

Feb 9, 2026

Accounts Payable Automation: Complete Guide

Read

Jan 12, 2026

Auto-Extract Invoices from Email

Read

Email to HoldedAutomated