Outlook IntegrationOutlook Invoice ScannerPowered by AI
Automatically find every PDF invoice in your Outlook, extract the data with AI, and organize it in one dashboard. No more digging through emails.
Why Manual Outlook Invoice Collection Fails
Most businesses still rely on searching Outlook and copy-pasting into spreadsheets. Here's why that approach breaks down.
Buried in Your Inbox
The average business inbox receives 120+ emails per day. Invoices arrive as attachments mixed with newsletters, receipts, and marketing, making them nearly impossible to find reliably.
Hours of Manual Work
Finance teams spend 15-25 hours per month searching for, downloading, and manually entering invoice data. That's time that could go toward analysis and decision-making.
Costly Errors
Manual data entry has a 1-4% error rate. At scale, that means missed payments, duplicate entries, and audit headaches. The cost per invoice processed manually ranges from $15 to $40.
How Gennai Scans Your Outlook for Invoices
Connect Outlook
Click "Connect Outlook" and authorize with one click. Gennai uses OAuth 2.0 with the Mail.Read scope — it can only read your emails, never send, delete, or modify them.
AI Scans Automatically
Gennai scans your inbox every hour for emails with PDF attachments. Gemini 2.5 AI classifies each PDF and extracts supplier name, amount, currency, date, and invoice number.
Review & Export
Extracted invoices appear in your dashboard within minutes. Filter by date, supplier, or amount. Export to CSV, sync to Google Drive, or push to Xero and Holded.
What Data Gets Extracted
Gemini 2.5 AI reads each PDF and pulls out structured data in seconds, regardless of language, format, or layout.
Need custom extraction logic? Use AI Custom Rules to rename suppliers, auto-tag categories, or exclude specific invoice types. Learn more
Enterprise-Grade Security
Your email data is sensitive. Gennai is built from the ground up with security as a first-class concern.
OAuth 2.0 Read-Only
Gennai requests only the Mail.Read scope via Microsoft OAuth. It cannot send, delete, or modify your inbox. Revoke access anytime from your Microsoft Account.
Microsoft Verified Publisher
Gennai is a verified publisher on the Microsoft identity platform. Your admin can trust the app has been verified by Microsoft.
AES-256-GCM Encryption
All OAuth tokens encrypted at rest using the same standard used by banks and governments.
3-Level Deduplication
Email message ID, PDF content hash, and business-logic matching ensure zero duplicates.
Auto Token Refresh
Tokens refresh automatically before expiry. Your Outlook connection stays active 24/7.
Hourly Automatic Scanning
New invoices detected every hour automatically. No manual syncs needed — invoices appear as they arrive in your inbox.
Where Your Outlook Invoices Go Next
Gennai automatically routes your extracted invoices to your accounting software, cloud storage, and spreadsheets — no manual exports, no copy-paste.
OneDrive
Google Drive
Xero
Holded
Google SheetsWorks with Personal Outlook and Microsoft 365
Whether you use a free @outlook.com account or a company Microsoft 365 subscription, Gennai connects the same way.
Personal Outlook
- Free @outlook.com and @hotmail.com accounts
- One-click OAuth connection
- Works with any Microsoft account
- Perfect for freelancers and solopreneurs
Microsoft 365
- Exchange Online with custom domains
- Multiple team members can connect
- Shared mailbox support
- Invite external accountants with limited access
